SayPro DOCUMENTS REQUIRED FROM EMPLOYEES

SayPro Signed SayPro Research Agreement

SayPro: Documents Required from Employees

Document Name: Signed SayPro Research Agreement

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SayPro Purpose of the Document:

The SayPro Research Agreement is a mandatory legal and ethical document that outlines the terms under which SayPro employees, consultants, or affiliates are permitted to engage in any research-related activities on behalf of the organization.

It ensures that all research conducted under SayPro’s name:

• Complies with ethical and legal standards
• Protects the rights and confidentiality of participants
• Maintains the integrity of data collected and used
• Clarifies intellectual property, data ownership, and responsibilities

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SayPro Who Must Submit It:

• All employees engaged in data collection, research, analysis, monitoring & evaluation, or fieldwork
• Interns, contractors, or consultants involved in any research capacity
• Project leads, M&E officers, and program managers overseeing research components

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SayPro Contents of the SayPro Research Agreement May Include:

1. Scope of Research Activities
   • Defines the research type (qualitative, quantitative, baseline surveys, etc.)
   • Specifies the project or program under which research will be conducted
2. Data Ethics and Confidentiality Clauses
   • Commitment to upholding SayPro’s Data Ethics Policy
   • Confidentiality requirements for handling sensitive or personal data
   • Obligation to secure informed consent from participants
3. Intellectual Property and Data Ownership
   • States that all data, findings, and materials are the property of SayPro
   • Restrictions on publishing or sharing without prior approval
4. Compliance with Legal Frameworks
   • Adherence to POPIA (Protection of Personal Information Act), GDPR, and local/national laws
5. Breach and Termination Clauses
   • Outlines consequences for non-compliance or misconduct in research practices
6. Signatures and Effective Date
   • Signed by the employee and a SayPro-authorized official (e.g., HR or Research Director)

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SayPro Submission Instructions:

• The agreement will be provided during onboarding or prior to any research assignment.
• Employees must:
  1. Read the document thoroughly
  2. Ask for clarification where needed
  3. Sign and date the agreement
  4. Submit a scanned/digital copy via the SayPro HR Portal or directly to hr@saypro.online

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SayPro Deadline for Submission:

• Within 7 days of appointment or before the commencement of any research activities, whichever comes first.

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SayPro Retention:

• A copy will be stored in the employee’s personnel file.
• The employee should also retain a signed copy for their own records.