SayPro Weekly Progress Tracker (.xlsx)

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SayPro Weekly Progress Tracker

Overview

The SayPro Weekly Progress Tracker will consist of multiple sheets to facilitate task tracking, progress monitoring, and performance evaluation. Below is a suggested structure for the template.

Sheet 1: Weekly Progress Overview

• Column A: Task ID
  • Unique identifier for each task.
• Column B: Task Description
  • Brief description of the task or project.
• Column C: Assigned To
  • Name of the person responsible for the task.
• Column D: Start Date
  • Date when the task is initiated.
• Column E: Due Date
  • Deadline for task completion.
• Column F: Status
  • Dropdown list for selecting the status (e.g., Not Started, In Progress, Completed, On Hold).
• Column G: Progress (%)
  • Percentage of task completion (0-100%).
• Column H: Comments
  • Additional notes or comments related to the task.

Sheet 2: Weekly Summary

• Column A: Week Ending
  • Date of the week ending (e.g., every Sunday).
• Column B: Total Tasks
  • Formula to calculate the total number of tasks for the week.
• Column C: Completed Tasks
  • Formula to count the number of tasks marked as “Completed.”
• Column D: In Progress Tasks
  • Formula to count the number of tasks marked as “In Progress.”
• Column E: On Hold Tasks
  • Formula to count the number of tasks marked as “On Hold.”
• Column F: Overall Progress (%)
  • Formula to calculate the overall progress percentage based on completed tasks.

Sheet 3: Task Details

• Column A: Task ID
  • Unique identifier for each task (linked to the Weekly Progress Overview).
• Column B: Detailed Description
  • In-depth description of the task, including objectives and deliverables.
• Column C: Resources Needed
  • List of resources required to complete the task.
• Column D: Challenges/Obstacles
  • Description of any challenges faced during the task execution.
• Column E: Solutions/Actions Taken
  • Summary of actions taken to overcome challenges.

Formatting Guidelines

• Cell Formatting:
  • Use bold headers for each column.
  • Apply filters to each column for easy sorting and searching.
• Dropdown Lists:
  • Use Data Validation to create dropdown lists for the Status column.
• Conditional Formatting:
  • Apply conditional formatting to highlight tasks based on their status (e.g., red for overdue tasks, green for completed tasks).

Instructions for Use

1. Download the Template:
   • Save the Excel file to your device.
2. Customize the Tracker:
   • Update the Weekly Progress Overview sheet with tasks relevant to your projects.
3. Enter Data:
   • Use the Weekly Progress Overview sheet to input new tasks and update their status as the week progresses.
4. Review Weekly Summary:
   • Use the Weekly Summary sheet to evaluate overall progress at the end of each week.
5. Detail Task Information:
   • Use the Task Details sheet to provide more context and information about specific tasks.
6. Save and Share:
   • Save the final version of the Excel file.
   • Share the tracker with team members or stakeholders as needed.