1.SayPro Purpose
The Task Progression Log (Template 005-TP) is used to monitor, document, and report the status and progress of tasks assigned to SayPro staff, researchers, or teams. This tool ensures accountability, timely completion of activities, and helps project managers identify bottlenecks or areas needing support.
It is essential for:
- Tracking task assignments and deadlines
- Recording progress updates and milestones
- Identifying delays and challenges early
- Facilitating communication among team members and supervisors
2.SayPro Template Structure
The Task Progression Log is usually organized as a table with the following columns:
| Column Name | Description |
|---|---|
| Task ID | Unique identifier for each task (e.g., TP-001, TP-002) |
| Task Description | Brief summary of the task to be completed |
| Assigned To | Name(s) of the person(s) responsible for the task |
| Start Date | Date when the task was initiated |
| Due Date | Deadline for task completion |
| Current Status | Status of the task (e.g., Not Started, In Progress, Completed) |
| Progress Details | Notes on progress, challenges encountered, or partial completions |
| Next Steps | Planned actions to advance or complete the task |
| Last Updated | Date when the log entry was last updated |
3.SayPro Sample Entry
| Task ID | Task Description | Assigned To | Start Date | Due Date | Current Status | Progress Details | Next Steps | Last Updated |
|---|---|---|---|---|---|---|---|---|
| TP-001 | Extract 100 psychological factors from GPT | Jane Doe | 2025-06-01 | 2025-06-05 | Completed | Extraction done; data uploaded to portal | Review and categorize findings | 2025-06-05 |
| TP-002 | Attend SCRR virtual seminar | John Smith | 2025-06-03 | 2025-06-07 | In Progress | Registered and attending session on 6 June | Complete attendance and report | 2025-06-06 |
4.SayPro How to Use This Template
- Assign Task IDs: Use unique IDs for easy reference.
- Record Task Details: Clearly describe each task and assign responsible persons.
- Update Regularly: Log progress notes and update statuses at least weekly or after major milestones.
- Use for Reviews: Project managers and supervisors should use this log to monitor workloads and deadlines.
- Identify Blockages: Highlight challenges and plan next steps proactively.
5.SayPro Format Availability
- Typically maintained in Excel or Google Sheets to allow sorting and filtering by status, due dates, or assignees.
- Can be integrated into project management platforms if needed.
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