1.SayPro Purpose
The Survey Report Sheet (Template 004-SR) is designed to document and summarize the results of surveys conducted as part of SayPro’s research and community programs. It ensures consistent reporting of survey data, facilitating easy analysis, comparison, and sharing of findings.
This template is ideal for:
- Recording quantitative and qualitative survey responses
- Summarizing key statistics and participant demographics
- Highlighting significant trends and insights
- Reporting findings in a structured and clear format
2.SayPro Template Structure
The Survey Report Sheet typically includes the following sections:
A. Header Information
| Field | Description |
|---|---|
| Survey Title | Name of the survey |
| Project Name | Related SayPro project/program |
| Survey Date | Date(s) when the survey was conducted |
| Location | Geographic area of the survey |
| Surveyor(s) | Name(s) of individuals conducting the survey |
| Total Respondents | Number of participants |
B. Participant Demographics
| Demographic Variable | Data/Percentage |
|---|---|
| Age Groups | E.g., 18-24 (30%), 25-34 (40%), etc. |
| Gender | Male (45%), Female (55%) |
| Education Level | E.g., Primary, Secondary, Tertiary |
| Other Relevant Info | E.g., Employment status, Region |
C. Survey Questions and Responses
| Question Number | Question Text | Response Options | Number of Responses | Percentage (%) |
|---|---|---|---|---|
| Q1 | How often do you participate in community activities? | Never, Rarely, Sometimes, Often | 15, 30, 40, 15 | 15%, 30%, 40%, 15% |
| Q2 | What motivates you to engage in programs? | Multiple choice or open-ended | [Summarized] | [Calculated] |
(Include all relevant questions in this format)
D. Key Findings
- Summarize important trends, notable responses, or significant statistics from the survey data.
E. Challenges and Limitations
- Note any issues encountered during data collection (e.g., low response rate, language barriers).
F. Recommendations
- Suggest actions or next steps based on the survey findings.
G. Appendices (Optional)
- Attach copies of the survey instrument, raw data files, or other relevant documents.
3.SayPro Sample Summary (Excerpt)
Survey Title: Youth Engagement Survey
Project Name: Community Empowerment Initiative
Survey Date: 1–5 June 2025
Location: Gauteng Province
Surveyor(s): Jane Doe, John Smith
Total Respondents: 100
Participant Demographics
- Age: 18-24 (40%), 25-34 (35%), 35-44 (15%), 45+ (10%)
- Gender: Female (55%), Male (45%)
- Education: Secondary (50%), Tertiary (35%), Primary (15%)
Key Findings
- 65% of respondents participate in community activities at least monthly.
- 70% identified “skill development” as a primary motivator.
- Digital access limitations were reported by 30% of participants.
4.SayPro How to Use This Template
- Complete all header fields to contextualize the survey.
- Enter demographic data accurately for meaningful segmentation.
- Record all survey questions and aggregate responses clearly.
- Summarize findings and challenges honestly to guide program improvements.
- Share with SayPro supervisors and relevant stakeholders for feedback.
5.SayPro Format Availability
- Typically available as Word or Excel documents for easy editing and data entry.
- Can be integrated with survey tools for automated data import.
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