Detailed Guide and Usage Instructions
1.SayPro Purpose
The SayPro GPT Interaction Record Sheet is intended to document every GPT prompt submission, response, and related activity systematically. This ensures clear tracking of AI-generated content, allows for performance analysis, quality checks, and facilitates continuous improvement in prompt design and data extraction.
2.SayPro Key Sections and Their Descriptions
| Section | Description |
|---|---|
| Date & Time | When the GPT interaction occurred. |
| Employee Name/ID | The person conducting the GPT interaction. |
| Prompt ID/Reference | Unique identifier for the prompt used in the interaction. |
| Prompt Text | The exact text or query submitted to GPT. |
| GPT Response Summary | Brief summary or key points from the GPT output. |
| Response Quality | Rating or notes on the quality and relevance of the GPT response (e.g., Excellent, Good, Needs Improvement). |
| Follow-up Actions | Any actions taken based on the GPT output, such as refining the prompt, data extraction, or corrections. |
| Issues Encountered | Any technical or content-related problems during the interaction. |
| Time Spent | Duration spent interacting with GPT for the given prompt. |
| Comments/Notes | Additional remarks or observations. |
3.SayPro How to Use the SayPro GPT Interaction Record Sheet
- Record Date & Time:
Log the exact date and time when you submitted the prompt. - Identify Employee:
Enter your full name or employee ID for accountability. - Assign Prompt ID:
Use a unique identifier for the GPT prompt to track interactions systematically. - Copy Prompt Text:
Paste the exact prompt text you used to generate GPT output. - Summarize GPT Response:
Write a concise summary highlighting the main points or content generated. - Evaluate Response Quality:
Rate or comment on how well the GPT response met your expectations and needs. - Document Follow-up Actions:
Note any subsequent steps taken such as prompt modifications or data extraction. - Report Issues:
Mention any problems such as incomplete responses, irrelevant data, or technical glitches. - Log Time Spent:
Estimate the total time spent on that GPT interaction. - Add Comments:
Include any additional information that could help in future interactions or improvements.
4.SayPro Benefits
- Traceability: Complete record of all GPT interactions helps in analyzing prompt effectiveness and AI behavior.
- Quality Control: Enables assessment and improvement of GPT output quality over time.
- Process Improvement: Helps refine prompt strategies based on documented feedback and issues.
- Accountability: Links GPT interactions to specific employees and tasks.
- Data Management: Supports organized tracking of generated content for easier integration into SayPro workflows.
5.SayPro Access and Format
- Available on the SayPro website under the Templates or AI Interaction Tools section.
- Typically provided in Excel, Google Sheets, or CSV formats for ease of data entry and analysis.
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