SayPro Weekly Output Tracker Report

SayPro Weekly Output Tracker Report

📊 Format: Excel / Google Sheets

🎯 Purpose:

To track, evaluate, and report individual or team outputs on a weekly basis for internal review, performance monitoring, and strategic planning.

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📁 Excel Sheet Structure

Sheet 1: Weekly Overview Dashboard

Team/Individual	Department	Week Starting	Week Ending	Total Tasks Completed	% On-Time	Pending Items	Notes
e.g. J. Mokoena	Training	2025-06-03	2025-06-07	15	93%	2	Awaiting feedback on Module 4

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Sheet 2: Detailed Task Tracker

Date	Task ID	Task Description	Category	Assigned To	Output Type	Status	Date Completed	Notes
2025-06-03	SAY-0421	Draft QCTO course summary	Course Development	A. Smith	Document	Completed	2025-06-03	Submitted to QCTO
2025-06-04	SAY-0422	Generate 100 SayPro prompts	AI/Content	E. Mataban	GPT Prompt List	Completed	2025-06-04	Uploaded to library
2025-06-05	SAY-0423	Review 2024 client feedback	Research	M. Dube	Report Summary	In Progress	–	30% done

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Sheet 3: Output Categories (Dropdown Reference)

Category
Course Development
Marketing Material
AI Prompt Generation
Research & Reports
Internal Training
Stakeholder Communication
Branding & Design
System/Tech Support

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Sheet 4: Metrics & Charts (Auto-calculated)

• 📈 Weekly output totals per user/team
• 🟢 % on-time task completion
• 🔴 Pending or overdue items
• 📊 Pie chart by output category
• 📋 Top contributors by volume

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🔐 Features & Best Practices

• ✅ Color-coded status: Completed (green), Pending (yellow), Overdue (red)
• ✅ Formulas for automated totals, percentages, and deadlines
• ✅ Optional integration with SayPro HR Tracker & Monthly Reports
• ✅ Usable for remote, hybrid, and department-wide productivity reviews

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📎 Optional Add-ons

• Email auto-reminder trigger for overdue tasks
• SCORM-linked task IDs for course-specific tracking
• SayPro-branded template version (PDF + Excel)