SayPro Templates to Use (Available on SayPro Website)

SayPro Prompt Documentation Template

SayPro Templates to Use (Available on SayPro Website)
Including: SayPro Prompt Documentation Template

1. SayPro Introduction
   SayPro provides a curated collection of professional templates designed to standardize and enhance the quality of work across its programmes, research, training, stakeholder engagement, and community development initiatives. These templates are available through the SayPro Human Capital Portal and are free to access for authorized staff, partners, and trainees.
2. SayPro Categories of SayPro Templates
   📁 A. Project Management Templates
   Project Charter Template – Define project scope, objectives, and roles.

Work Breakdown Structure (WBS) – Break down projects into manageable tasks.

Risk Assessment Matrix – Evaluate and address potential risks.

Gantt Chart/Timeline Templates – Schedule milestones and tasks visually.

📝 B. Reporting & Documentation Templates
Weekly Research Log Sheet – Log daily research or field activity.

Final Insight Summary Report – Summarize key findings, insights, and recommendations.

Quarterly/Annual Report Template – Standard format for high-level reporting.

Meeting Minutes Template – Capture key decisions, attendees, and action items.

👥 C. Stakeholder Engagement Templates
Stakeholder Map Tool – Identify and categorize stakeholders.

Community Engagement Strategy Template – Plan inclusive engagement activities.

Stakeholder Presentation Deck (PPT) – Ready-to-use format for live briefings.

📊 D. Monitoring & Evaluation (M&E) Templates
M&E Framework – Define KPIs, data sources, and tools.

Baseline & Endline Survey Templates – Collect pre/post data.

Impact Assessment Report Template – Report and analyze programme impact.

📄 E. Ethics and Compliance Templates
SayPro Ethics Compliance Form – Document research ethics and participant safeguards.

Informed Consent Forms – Templates for adults, youth, and guardians.

Participant Confidentiality Agreement – Safeguard data protection and anonymity.

💵 F. Financial Management Templates
Budget Planning Template – Forecast income, expenses, and resource allocations.

Expenditure Tracker – Record project-related costs.

Financial Report Template – Structure for financial reporting to funders.

🤖 G. GPT & AI Prompt Templates
SayPro is integrating AI tools like ChatGPT to enhance research, content creation, and data analysis. To manage this effectively, SayPro offers the Prompt Documentation Template (detailed below).

3. SayPro Prompt Documentation Template
   🧠 Track, evaluate, and optimize AI-generated content for transparency and reusability.

Field Description
Date Created When the prompt was first written
Created By Name and role of the author
Project/Programme The initiative associated with the prompt
Prompt Category E.g., Research Summary, Policy Drafting, Stakeholder Report, Training Aid
Full Prompt Text The actual text submitted to GPT
Purpose/Intent What the prompt is intended to generate
Response Summary Key outputs or insights returned by GPT
How It Was Used Document, slide, email, or report where the content was applied
Edits/Iterations Changes made after initial output
Prompt Rating (1–5) Rate the usefulness or clarity of the prompt
Confidentiality Level Public / Internal / Confidential
Keywords/Tags Topics or phrases for indexing and searching

Example Entry:
Date Created Created By Project Prompt Category Full Prompt Text Purpose Response Summary Used In Edits Rating Confidentiality Tags
2025-06-10 T. Mokoena Youth Skills Pilot Report Writing “Summarize key findings…” Write summary Generated executive summary Insight Report Minor edits 4 Internal youth, skills, reporting

4. SayPro How to Access Templates
   Step-by-Step:
   Go to SayPro Human Capital Portal

Log in with your assigned credentials.

Navigate to Templates & Tools section.

Download the template relevant to your task.

Customize and apply it to your project as needed.

Save and upload your completed template to the appropriate SayPro project folder.

5. SayPro Support & Contact
   If you need help selecting or customizing a template, contact:

📧 SayPro Support: support@saypro.online
📞 Help Desk: +27 (0) 11 083 6200
📍 Visit your nearest SayPro Office or Training Centre