SayPro Risk Reporting Dashboard – Excel Template Design
This dashboard is designed to help SayPro teams identify, evaluate, and monitor risks across projects, departments, or organizational units, using Excel’s built-in features like conditional formatting, data validation, pivot tables, and charts.
✅ 1.SayPro Dashboard Overview Sheet (“Dashboard”)
This is the visual interface showing key risk insights at a glance.
🔷 Key Elements:
- Total Risks Identified (Auto count)
- Risk by Status: Open, Closed, Monitoring
- Risk Severity Breakdown: Low, Medium, High, Critical
- Risk Heat Map: A 5×5 Likelihood vs Impact matrix
- Top 5 High-Risk Issues
- Departmental Risk Summary
💡 Tools Used:
- Excel Pivot Tables
- Slicers for filtering by Department, Status, or Owner
- Conditional Formatting for highlighting high-severity risks
- Charts: Doughnut or bar chart for risk counts by category
✅ 2.SayPro Risk Register Sheet (“Risk_Log”)
The heart of the dashboard – a tabular risk inventory. You will use Excel tables with data validation for dropdowns.
| Risk ID | Risk Title | Department | Category | Description | Impact | Likelihood | Risk Rating | Status | Owner | Mitigation Plan | Review Date |
|---|---|---|---|---|---|---|---|---|---|---|---|
| RSK-001 | System Downtime | IT | Operational | Unscheduled outage risk | High | Likely | Critical | Open | John Smith | Upgrade failover systems | 2025-06-30 |
🛠 Excel Features:
- Data Validation Lists: Status (Open, Closed, Monitoring), Impact (Low to Critical), Likelihood (Rare to Almost Certain)
- Formulas to auto-generate Risk Rating (e.g., using
=Impact Score * Likelihood Score) - Conditional formatting to color-code risk ratings
✅ 3.SayPro Risk Rating Matrix Sheet (“Heat_Map”)
This sheet provides a visual heat map of all risks based on:
- Impact (1–5) and Likelihood (1–5)
Example Matrix (Color-coded):
| Rare (1) | Unlikely (2) | Possible (3) | Likely (4) | Almost Certain (5) | |
|---|---|---|---|---|---|
| Low (1) | Low | Low | Low | Medium | Medium |
| Moderate (2) | Low | Medium | Medium | High | High |
| Major (3) | Medium | Medium | High | High | Critical |
| Severe (4) | Medium | High | High | Critical | Critical |
| Extreme (5) | High | High | Critical | Critical | Extreme |
Excel COUNTIFS formulas track how many risks fall into each cell.
✅ 4.SayPro Risk Trend Sheet (“Trends”)
This sheet shows monthly changes in risk status and severity over time.
| Month | New Risks | Closed Risks | Critical Risks | High Risks |
|---|---|---|---|---|
| Jan 2025 | 3 | 1 | 1 | 2 |
| Feb 2025 | 2 | 2 | 0 | 3 |
Tools:
- Excel line graphs or stacked columns
- Data pulled from Risk_Log using dynamic date filters
✅ 5.SayPro Instructions Sheet (“Help”)
Include a How-To Guide for users:
- How to enter new risks
- How risk rating is calculated
- How to filter the dashboard
- Who to contact for updates or errors
SayPro File Setup: Recommended Sheet Names
| Sheet Name | Purpose |
|---|---|
Dashboard | Main summary interface |
Risk_Log | All risk data inputs |
Heat_Map | Risk matrix based on Impact/Likelihood |
Trends | Month-over-month risk analysis |
Help | Instructions and definitions |
SayPro Optional Advanced Features
- Macro-enabled buttons: For auto-updates or form entries
- Power Query: To automate data refresh if connected to external sources
- Drop-downs with named ranges: For better data consistency
SayPro Want Me to Send You a Downloadable Template?
I can generate a fully working Excel template with the above features. Would you like that as:
.xlsx(standard).xlsm(macro-enabled)- Or Google Sheets format?
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