SayPro Research Roundtable Participation Plan

Target: Attend or contribute to 2 research roundtables in January

---

🔹 Step 1: Identify Roundtable Opportunities

Coordinate with the SayPro Research Coordination Team to identify upcoming sessions in January, such as:

Roundtable Title	Tentative Date	Host Division	Focus Area
SayPro Legislative Impact Roundtable	January 12, 2025	SayPro Legislative Research Office	Policy evaluation, impact
SayPro Youth Trends & Insights Roundtable	January 26, 2025	SayPro Youth Development Research Office	Youth voices, GPT analysis

(If these aren’t already scheduled, you can recommend or organize one in collaboration with relevant research leads.)

---

🔹 Step 2: Prepare for Participation

• Review the agenda and background materials
• Prepare 3–5 talking points or insights to share
• Bring relevant data/GPT insight summaries for contribution

---

🔹 Step 3: Actively Participate

During each roundtable:

• Contribute insights or ask clarifying questions
• Take notes on key takeaways and actions
• Record any commitments or follow-ups expected from your department

---

🔹 Step 4: Submit Roundtable Participation Log

Use this template for each session:

SayPro Research Roundtable Log Entry

• Date Attended:
• Title of Roundtable:
• Host Division:
• Your Contributions:
• Key Insights Shared:
• Follow-up Actions Required (Yes/No):
• Next Steps:

---

🔹 Step 5: Upload Documentation

Submit the logs to:
📩 research@saypro.online
Subject: January Roundtable Participation – [Your Name]
Or upload directly via: SayPro Staff Research Portal

✅ SayPro Insight Taxonomy Framework (SITF)

Each insight should be tagged using the 5-Level Taxonomy Format:

---

🔹 Level 1: Domain Area (Select One)

Code	Domain
EDU	Education & Skills
HLT	Health & Wellness
ECO	Economic Empowerment
GOV	Governance & Compliance
TEC	Technology & Access
ENV	Environment & Biodiversity
YTH	Youth Development
CUL	Culture & Community
SEC	Security & Risk

---

🔹 Level 2: Insight Type (Select One)

Code	Insight Type
TRD	Trend
GAP	Service Gap
PBF	Pain Point / Barrier
OPY	Opportunity
ACT	Actionable Suggestion
OUT	Outcome Observation

---

🔹 Level 3: Source Type (Select One)

Code	Source
GPT	GPT Prompt Output
FDB	Direct Feedback
SRV	Survey Data
OBS	Observational / Field
PRJ	Program Report
SNT	Sentiment Analysis

---

🔹 Level 4: Sentiment Tag (Select One)

Code	Sentiment
POS	Positive
NEG	Negative
NEU	Neutral
MIX	Mixed

---

🔹 Level 5: Priority Rating (Select One)

Code	Urgency & Impact Level
P1	Immediate, High Impact
P2	Medium Priority
P3	Low Priority / Observe

---

🧩 Sample Tagged Insight

Insight Description: “Users from rural provinces face connectivity challenges accessing SayPro online learning.”

Tag Format:
EDU | GAP | SRV | NEG | P1

---

🔧 Recommended Process for Tagging

1. Extract raw insights (GPT, surveys, feedback)
2. Assign taxonomy tags to each
3. Store in SayPro Insight Log Sheet
4. Review monthly for quality assurance

SayPro Research Results Upload Procedure

🔹 1. Prepare the Research File

Ensure your file includes:

• Clear title (e.g., SayPro Youth Trends Report – May 2025)
• Executive Summary
• Key Findings (data, visuals, GPT insights, etc.)
• Recommendations
• Author / Research Office Name
• Date of Completion
• File format: .pdf, .xlsx, .docx, or .csv

---

🔹 2. Login to SayPro Research Portal

• Navigate to: https://research.saypro.online
• Use your SayPro Staff login credentials
• Go to “Research Submissions” or “Upload Results” section

---

🔹 3. Complete Upload Form

Fill in all required fields:

• Research Title
• Department / Research Division
• Tags/Keywords (e.g., Youth, Training, Survey, GPT)
• Summary Description (max 300 words)
• Upload File (attach document)
• Permission Level:
  ☐ Public
  ☐ Internal Only
  ☐ Confidential (requires board approval)

---

🔹 4. Optional: Link to Related Initiatives

Select associated SayPro programs (e.g.):

• ☐ SayPro Youth Development
• ☐ SayPro AI Insight Initiative
• ☐ SayPro Training & Skills Lab
• ☐ SayPro Health Outreach

---

🔹 5. Submit & Confirm

• Click “Submit Research File”
• You’ll receive a confirmation email with:
  • Research Upload ID
  • Review Status
  • Access Permissions

---

🔹 6. Internal Notification (Optional but Recommended)

Send upload notification to:

• 📧 research@saypro.online
• Include: Upload ID, title, key findings, and recommended department(s) for review

---

🔹 7. Follow-Up (If Required)

If your research is marked “Pending Review,” the SayPro Review Committee will:

• Contact you within 3–5 working days
• Request clarifications or additional attachments (e.g., ethics forms, GPT validation)

Weekly GPT Insight Generation Plan

🔹 Objective:

Produce a total of 400 GPT-generated insights weekly based on 4 unique prompts, each yielding 100 classified and structured insights relevant to SayPro’s operations.

---

🔹 Weekly Prompt Design Template (x4):

Prompt No.	Prompt Title	Prompt Instruction for GPT	Target Focus Area
Prompt 1	SayPro Youth Development Insights	“Generate 100 unique insights about challenges and opportunities in youth development in Southern Africa.”	Youth, Skills, Jobs, Training
Prompt 2	SayPro Healthcare Community Needs	“List 100 specific healthcare access challenges and service gaps in under-resourced South African communities.”	Community Health, Clinics, Outreach
Prompt 3	SayPro Digital Transformation Feedback	“Extract 100 insights on digital barriers and adoption patterns in SayPro service platforms.”	Tech Access, UX, App Usage
Prompt 4	SayPro Economic Empowerment Opportunities	“List 100 insights for empowering informal traders and small business owners through SayPro programs.”	Entrepreneurship, Training, Finance

---

🔹 GPT Output Template (for each 100-insight prompt)

Insight ID	Insight Description	Category	Sentiment	Actionable?	Recommended Action (Optional)
YD-001	Many young people feel disconnected from existing mentorship programs.	Youth Development	Mixed	Yes	Co-design youth-led mentorship formats
HC-017	Lack of multilingual health info is a top concern in rural areas.	Healthcare Communication	Negative	Yes	Translate materials into 8 local languages
DT-039	Users experience long load times on SayPro’s mobile site during peak hours.	Digital Experience	Negative	Yes	Optimize mobile server response
EE-078	Entrepreneurs need basic bookkeeping skills for scaling up.	Economic Empowerment	Positive	Yes	Offer free financial literacy bootcamps

---

🔹 Weekly Submission & Storage Format

1. Total Insight Sheets per Week: 4 (one per prompt)
2. Total Rows per Sheet: 100 (min)
3. Output Format: Google Sheets / Excel (.xlsx)
4. Backup Format (Optional): CSV / JSON
5. Naming Convention: SayPro_WeeklyGPT_Insights_[PromptTopic]_[WeekEnding].xlsx

---

🔹 Monitoring & Review Process

Stage	Responsible Unit	Frequency
Prompt Design & Refinement	SayPro Research Royalty	Weekly
Output Validation	Insight QA Team	Weekly
Action Tagging	Department Liaisons	Biweekly
Dashboard Aggregation	SayPro Data Team	Monthly

1. Executive Summary

Provide a high-level overview of the insights gathered, trends observed, and strategic relevance.
Example: “In May 2025, consumer sentiment shifted positively toward SayPro’s health services, while engagement in online courses declined slightly. Key innovation opportunities emerged in mobile outreach and local partnerships.”

---

🔹 2. Data Sources and Collection Methods

Source	Method	Frequency	Volume (Entries)
SayPro Courses Feedback	Survey	Weekly	1,200
GPT Prompt Outputs	AI Classification	Daily	3,500
Event Registrations	Online Forms	Ongoing	900
Social Media Monitoring	Sentiment Analysis	Weekly	4,200

---

🔹 3. Thematic Insight Clusters

Theme	Summary of Insight	Sentiment	Recommendation
Access to Training	Users demand shorter mobile-friendly formats	Mixed	Develop microlearning modules
Healthcare Engagement	High satisfaction with nurse-led community clinics	Strongly Positive	Expand to 3 new regions
Technology Limitations	Complaints about website glitches	Negative	Prioritize web infrastructure improvements
Youth Employment	Desire for mentorship and internships	Positive	Launch pilot mentorship platform

---

🔹 4. Quantitative Summary of Sentiments

Sentiment Category	Total Mentions	% of Total
Strongly Positive	______	______ %
Positive	______	______ %
Neutral	______	______ %
Negative	______	______ %
Strongly Negative	______	______ %

---

🔹 5. Key Behavioral Patterns Identified

(List top 5–10 patterns drawn from aggregated data)

---

🔹 6. Departmental Recommendations

Department	Recommended Action	Urgency Level (High/Med/Low)
Training	Convert 10 courses into short-form SCORM	High
Health	Recruit 2 more mobile health practitioners	Medium
Technology	Schedule monthly server maintenance	High
Marketing	Increase engagement with Gen Z demographics	Medium

---

🔹 7. Risks & Opportunities

Area	Risk/Opportunity	Impact Level	Suggested Action
Funding	Potential donor interest from EU partners	Opportunity	Schedule proposal pitch
Operations	Staff burnout in high-activity regions	Risk	Rotate responsibilities / add staff

---

🔹 8. Attachments & References

☐ Data Dashboards
☐ Raw Sentiment Exports
☐ GPT Prompt Logs
☐ Survey Summary Reports
☐ Stakeholder Feedback Notes

---

🔹 9. Approval Section

• Compiled By: __________________________
• Approved By: __________________________
• Date Approved: ____ / ____ / ______

Purpose

To classify and analyze text-based data into sentiment categories for insight generation, trend tracking, and decision support across SayPro programs.

---

🔹 Section 1: Sentiment Categories

Category	Definition	Example Keywords/Phrases
Strongly Positive	Highly favorable, enthusiastic endorsement	Excellent, amazing, love, thrilled, outstanding
Positive	Generally favorable, supportive, or satisfied	Good, helpful, useful, happy, satisfied
Neutral	Objective, factual, or lacking emotional charge	Okay, average, acceptable, no opinion
Negative	Mild criticism, dissatisfaction, or concern	Poor, unhelpful, confusing, disappointed
Strongly Negative	Intense dissatisfaction or emotional rejection	Terrible, hate, angry, broken, worst

---

🔹 Section 2: Intensity Level (Optional)

Intensity Level	Scale	Explanation
Very High	5	Strong emotional language
High	4	Clear sentiment with impact
Moderate	3	Sentiment evident, not extreme
Low	2	Subtle expression
Very Low	1	Barely noticeable sentiment

---

🔹 Section 3: Classification Table

Entry ID	Text / Feedback	Category	Intensity (1-5)	Notes
001	“The training was excellent and very practical.”	Strongly Positive	5	Very favorable comment
002	“The interface is fine, but a bit slow sometimes.”	Neutral	2	Balanced feedback
003	“I’m unhappy with the lack of support.”	Negative	3	Constructive but negative
004	“This is the worst platform I’ve used.”	Strongly Negative	5	Intense dissatisfaction

---

🔹 Section 4: Summary Dashboard (Optional for Visualization)

Sentiment	Count	% of Total
Strongly Positive	___	___%
Positive	___	___%
Neutral	___	___%
Negative	___	___%
Strongly Negative	___	___%

---

🔹 Section 5: Reviewer Details

Review Date: ____ / ____ / ______

Reviewed By: _______________________

Department: ________________________

SayPro GPT Prompt Output Validation Sheet

For Internal Review of GPT-Generated Outputs

---

🔹 Section 1: General Information

• Reviewer Name: __________________________
• Date of Review: ____ / ____ / ______
• Prompt ID / Reference: __________________________
• Prompt Description:
• GPT Model Used:
  ☐ GPT-4.5
  ☐ GPT-4
  ☐ o4-mini
  ☐ Custom Fine-Tuned
  ☐ Other: ____________

---

🔹 Section 2: Output Evaluation Criteria

Criteria	Rating (1–5)	Comments
Relevance to Prompt	☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5
Accuracy of Information	☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5
Clarity and Readability	☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5
Originality / Non-Repetitiveness	☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5
Alignment with SayPro Objectives	☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5
Bias-Free and Ethical Content	☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5
Formatting and Structure	☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5

---

🔹 Section 3: Summary of Observations

• Strengths:

---

• Weaknesses / Issues Found:

---

---

🔹 Section 4: Suggested Edits or Corrections

---

---

---

🔹 Section 5: Output Disposition

• ☐ Approved – No Changes Needed
• ☐ Approved with Minor Revisions
• ☐ Requires Major Revision
• ☐ Rejected – Not Usable

---

🔹 Section 6: Final Reviewer Signature

• Reviewer: __________________________
• Signature: __________________________
• Date: ____ / ____ / ______

SayPro Weekly Research Submission Form

Purpose: To document, review, and track weekly research outputs, findings, and insights contributing to SayPro’s mission and strategic goals.

---

🔹 Section 1: Researcher Details

• Name: __________________________________________
• Department/Unit: __________________________________________
• Email: __________________________________________
• Date of Submission: ____ / ____ / ______

---

🔹 Section 2: Research Overview

• Research Project Title: __________________________________________
• Research Code (if applicable): __________________________________________
• Primary Focus Area:
  ☐ Education
  ☐ Health
  ☐ Economic Development
  ☐ Technology
  ☐ Social Impact
  ☐ Gender
  ☐ Environment
  ☐ Other: _____________________________
• Type of Research Activity:
  ☐ Literature Review
  ☐ Fieldwork / Data Collection
  ☐ Data Analysis
  ☐ Stakeholder Interviews
  ☐ Case Study
  ☐ Draft Report/Article
  ☐ Other: _____________________________

---

🔹 Section 3: Summary of Research Activities This Week

(Provide a brief but informative summary of work completed this week.)

---

---

---

---

🔹 Section 4: Key Findings or Insights

(List up to 5 significant observations, patterns, or results.)

---

🔹 Section 5: Challenges and Barriers

(Identify any limitations or obstacles encountered this week.)

---

---

---

🔹 Section 6: Next Steps / Upcoming Tasks

(Outline planned actions for the next week.)

---

---

---

🔹 Section 7: Attachments / Supporting Documents

☐ Dataset(s)
☐ Interview Notes
☐ Draft Reports
☐ Charts/Visuals
☐ Other: ___________________________

---

🔹 Section 8: Comments or Requests for Support

(Indicate if you require support, resources, or input from SayPro leadership.)

---

---

---

🔹 Signature

• Researcher Signature: ___________________________
• Date: ____ / ____ / ______

SayPro Non-Disclosure Agreement (NDA) and Ethical Research Compliance Form

1. Introduction

This Agreement is entered into between SayPro (hereinafter referred to as “Organization”) and the undersigned individual or entity (hereinafter referred to as “Participant/Researcher”) who will engage in activities involving sensitive information and/or research under the auspices of SayPro.

---

2. Purpose

The purpose of this Agreement is to ensure confidentiality of proprietary, personal, and sensitive information and to uphold ethical standards in research conducted or supported by SayPro.

---

3. Definition of Confidential Information

Confidential Information includes, but is not limited to:

• All non-public business information, strategies, and data.
• Personal data of participants or beneficiaries.
• Research data, findings, and unpublished results.
• Any other information marked or reasonably considered confidential.

---

4. Obligations of the Participant/Researcher

• Maintain strict confidentiality of all Confidential Information.
• Use Confidential Information solely for purposes authorized by SayPro.
• Do not disclose Confidential Information to any third party without prior written consent.
• Secure all data and materials against unauthorized access.
• Comply with all applicable ethical research guidelines, including respect for privacy, informed consent, and non-maleficence.

---

5. Ethical Research Compliance

The Participant/Researcher agrees to:

• Conduct research in accordance with SayPro’s ethical standards and relevant legal requirements.
• Obtain necessary approvals from ethics review boards before starting research activities.
• Ensure voluntary, informed consent from all human subjects.
• Protect the anonymity and confidentiality of participants.
• Report any adverse events or ethical concerns promptly to SayPro.

---

6. Duration

This Agreement shall remain in effect during the term of participation and for a period of five (5) years thereafter, unless otherwise terminated in writing.

---

7. Consequences of Breach

Violation of this Agreement may result in legal action, termination of participation, and/or other remedies available under law.

---

8. Acknowledgment

By signing below, the Participant/Researcher acknowledges that they have read, understood, and agree to abide by the terms of this Agreement.

---

Participant/Researcher Name: _________________________
Signature: _________________________
Date: _________________________

SayPro Representative Name: _________________________
Signature: _________________________
Date: _________________________

Top 10 Strategic Investment or Innovation Areas for SayPro

1. Personalized Learning Experiences
   Invest in AI-driven adaptive learning technologies that tailor content, pacing, and assessments to individual learner needs.
2. Mobile-First Platform Enhancement
   Optimize the SayPro app and website for mobile users, ensuring seamless access in low-bandwidth and offline modes.
3. Gamification and Engagement Tools
   Develop advanced gamification features—badges, leaderboards, challenges—to boost learner motivation and retention.
4. Data Analytics and Insights Dashboard
   Build comprehensive analytics platforms for real-time monitoring of user behavior, course performance, and impact measurement.
5. Virtual & Augmented Reality (VR/AR) Learning Modules
   Explore immersive VR/AR experiences to provide hands-on, practical training in fields like agriculture, health, and tech.
6. Micro-Credentialing and Blockchain Verification
   Implement micro-certifications with blockchain-based credential verification for secure, portable proof of skills.
7. Strategic Partnerships with Industry and Academia
   Form collaborations to co-create courses, offer internships, and ensure curriculum relevance to job markets.
8. Community Building and Peer Learning Networks
   Invest in social features that foster collaboration, mentorship, and peer-to-peer support among learners.
9. Multilingual Content and Accessibility Features
   Expand course offerings in multiple local languages and include accessibility options for learners with disabilities.
10. Sustainability and Green Skills Programs
    Develop targeted programs on environmental sustainability, renewable energy, and green technologies to future-proof skills.