SayPro Required Document: Templates Filled with Research Insights
Document Type: Completed Templates
Use Case: Research Insight Documentation under SayPro SCRR-21 or any SayPro research initiative
Compliance: Must follow SayPro formatting and submission protocols
🎯 Purpose
To ensure all research activities conducted by SayPro employees are documented uniformly using official templates. This promotes consistency, comparability, and clarity across departments and enables efficient collaboration, decision-making, and archiving.
📋 Required Templates to Complete
Each research project or activity must include relevant insights recorded in the following standardized templates:
| Template Name | Description |
|---|---|
| SayPro Qualitative Analysis Report Template | Used for summarizing qualitative data from interviews, focus groups, or open-ended survey responses. |
| SayPro Topic Extraction Prompt Log Template | Captures GPT prompt inputs, outputs (100+ topics), dates, and analytical commentary. |
| SayPro Stakeholder Feedback Summary Sheet | Summarizes structured feedback collected from internal/external stakeholders. |
| SayPro Monthly Activity and Time Log | Logs time spent on research tasks, activities completed, and resource use. |
| SayPro Market Fit Analytical Report Template | Focused on comparing business offerings to user needs and market trends. |
| SayPro Meeting Notes Template (EISRO) | Used to document collaboration with SayPro Economic Impact Studies Research Office. |
🛠️ Formatting Guidelines
All templates must adhere to the following formatting rules:
- Font: Calibri or Arial, size 11 or 12
- Headers: Bolded, consistent use of H1, H2, and H3 styles
- Tables & Charts: Clearly labeled with source references if applicable
- Data Fields: Fully completed, no placeholders or blank sections
- Versioning: File name must indicate version (v1, v2, Final, etc.)
- File Format: Editable (DOCX, XLSX, CSV preferred), or export to PDF for final submissions
- Visuals: Insert only high-resolution graphics, kept relevant and captioned
- Citations: Use APA format or SayPro internal referencing style for all external references
🗂️ File Naming Convention
Each filled template should follow this structure:
cssCopyEditSCRR21_[TemplateName]_[InsightFocus]_[Date]_v[Version].[extension]
Example:SCRR21_QualitativeAnalysisReport_YouthEmployment_20250624_v1.docx
📬 Submission Process
- Review: Ensure template is fully filled, formatted correctly, and reviewed internally.
- Upload: Save to SayPro’s Internal Document Repository > SCRR-21 > Templates Folder.
- Log Entry: Record the submission in the SayPro Submission Tracking Sheet (Google Sheet or SharePoint).
- Notify: Email confirmation to SayPro Research Royalty and Project Oversight Leads with file link and brief summary.
✅ Employee Completion Checklist
| Task | Completed (✓/✗) |
|---|---|
| Template selected and downloaded | |
| All fields completed based on research findings | |
| Followed SayPro formatting guidelines | |
| Used official naming convention | |
| Saved in approved file format | |
| Uploaded to internal repository | |
| Logged in submission tracking system | |
| Notified relevant stakeholders |
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