SayPro Required Document: Collaboration Evidence and Meeting Notes

With: SayPro Economic Impact Studies Research Office (EISRO)

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SayPro Purpose

To maintain transparent, verifiable records of all collaborative efforts, discussions, decisions, and action items arising from meetings and interactions with the SayPro Economic Impact Studies Research Office. This documentation supports accountability, traceability, and alignment across research teams.

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SayPro Document Requirements

1. Content Specifications

• Meeting Date & Time: Clearly stated for each entry.
• Attendees: Full names and roles of all participants from SayPro and EISRO.
• Agenda: List of topics or objectives planned for the meeting.
• Discussion Summary: Key points discussed, insights shared, and any decisions made.
• Action Items: Specific tasks assigned, responsible persons, and deadlines.
• Next Steps: Follow-up meetings scheduled or outstanding issues to address.
• Supporting Documents: Attach presentations, spreadsheets, or reference materials used during the meeting.

2. Format & Structure

• Use the SayPro Meeting Notes Template available on the SayPro internal website to standardize formatting and ensure completeness.
• Save files in editable formats such as .docx or .pdf for distribution and archival.

3. File Naming Convention

cssCopyEditSCRR21_CollaborationNotes_EISRO_[MeetingDate]_v[Version].[extension]

Example: SCRR21_CollaborationNotes_EISRO_20250610_v1.docx

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SayPro Submission and Archiving

• Upload meeting notes and related documentation promptly to the SayPro Internal Collaboration Folder designated for SCRR-21.
• Log each document in the SayPro Collaboration Tracking Sheet, including upload date and summary.
• Distribute summaries or action points to involved parties via SayPro’s official communication channels.

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SayPro Employee Checklist for Collaboration Documentation

Requirement	Status (✓/✗)	Notes
Meeting notes recorded promptly
All agenda points covered
Clear action items listed
Attendee list included
Correct file naming used
Uploaded to internal collaboration folder
Entry made in collaboration tracker
Notifications sent to stakeholders