Task: Upload All Research Deliverables and Reports
Project Reference: SayPro SCRR-21 – Market Fit & Economic Impact Study (June 2025)
Deadline Compliance: Ensure uploads are completed before the stipulated deadline
Oversight: SayPro Research Royalty / Documentation Control Team
🎯 Objective
Ensure that all completed deliverables, including raw data files, analysis reports, presentations, and related documentation, are securely uploaded, properly named, and organized within SayPro’s internal document repository. This guarantees:
- Centralized access for authorized SayPro team members
- Version control and audit trails
- Archiving for future reference and regulatory compliance
📋 Prerequisites
- All files must be finalized and approved internally before upload.
- Files should adhere to SayPro’s naming conventions and version control policies.
- Required documentation templates (e.g., SayPro Qualitative Analysis Report, Topic Extraction Logs) must be completed.
🔄 Step-by-Step Upload Process
1. Prepare Files for Upload
- Ensure all deliverables (reports, datasets, templates) are finalized and saved in appropriate formats (PDF, DOCX, XLSX).
- Compress large files or folders into ZIP archives if necessary, naming as:
SCRR21_June2025_Deliverables_[YourInitials]_v1.zip
2. Access the SayPro Internal Document Repository
- Login to SayPro’s secure SharePoint or internal document management system using your official credentials.
- Navigate to the folder path designated for SCRR-21 June 2025, e.g.,:
/ResearchArchive/SCRR21/June2025/
3. Upload Files
- Click Upload > Files or Folder depending on your upload size.
- Select the finalized deliverable files or ZIP archive.
- Confirm upload completion — ensure no errors.
4. Document Upload Details
- After upload, update the SayPro Research Archive Index (usually an Excel or SharePoint list) with:
- File name
- Date of upload
- File version
- Brief description
- Your name as uploader
5. Notify Relevant Stakeholders
- Send a brief confirmation email or internal message to SayPro Research Royalty and project leads with the upload details and location.
- Example notification subject:
SCRR-21 June 2025 Deliverables Uploaded – Ready for Review
📌 Important Notes
- Deadline: Upload must be completed at least 24 hours before the official deadline to allow for any review or resubmission.
- Confidentiality: Ensure files are uploaded in secure, access-controlled folders only accessible to authorized personnel.
- Backup: Keep local copies of all deliverables until final archival confirmation is received.
- Version Control: If multiple versions exist, clearly label the latest version as “_vFinal” or “_v2” etc.
✅ Upload Completion Checklist
| Step | Completed (✓/✗) | Notes |
|---|---|---|
| Files finalized and approved | ||
| Files named per SayPro policy | ||
| Accessed correct repository | ||
| Uploaded all required files | ||
| Archive index updated | ||
| Notification sent | ||
| Backup secured |
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