SayPro Templates to Use
Template: SayPro Data Categorisation Sheet
SayPro Template Name:
SayPro Data Categorisation Sheet
SayPro Available Formats:
- Microsoft Excel (.xlsx)
- Google Sheets (editable online)
- CSV format (for import into databases)
SayPro Purpose of the Template:
The SayPro Data Categorisation Sheet is used to organize, segment, and label data collected through SayPro’s surveys, interviews, forms, research, or community engagement activities. It ensures all data is correctly categorized by key demographic and thematic variables, allowing for easier analysis, reporting, and strategic planning.
This sheet supports SayPro’s efforts to maintain clean, well-structured, and usable datasets for program design, research insights, and impact tracking.
SayPro What the Data Categorisation Sheet Includes:
The template provides structured fields to categorise and classify raw or processed data using the following key variables:
| Field Name | Description |
|---|---|
| Record ID | Unique ID or reference number for each data entry |
| Source/Project Name | Name of the data collection activity or research project |
| Region | Geographic area (e.g., Gauteng, Nairobi, Lusaka) |
| Age Group | Child (0–12), Teen (13–19), Youth (20–35), Adult (36–59), Senior (60+) |
| Gender | Male, Female, Other, Prefer not to say |
| Profession/Group | Role of participant (e.g., Teacher, Farmer, Entrepreneur, Student) |
| Theme/Topic | Main focus (e.g., Education, Health, Gender, Employment) |
| Response Summary | Short summary or keyword from the participant’s response |
| Data Type | Qualitative, Quantitative, Mixed |
| Consent Verified | Yes/No (based on consent form collection) |
| Notes | Additional remarks or context for the entry |
SayPro How to Use the Sheet:
- Download the Template:
- Visit https://www.saypro.online
- Navigate to
Resources > Templates > Data & Research - Download the SayPro Data Categorisation Sheet
- Enter Data Records:
- For each individual or dataset entry, fill in the appropriate values
- Use drop-down lists where available for consistency
- Use for Analysis:
- Filter and group data based on any variable (e.g., region, age, gender)
- Export categorized data to reporting tools (Power BI, Excel charts, etc.)
- Submit Categorised Sheet:
- Once your data is categorized, upload the final sheet to the SayPro Portal under the “Data Submissions” section
- File naming format:
DataCategorisation_[ProjectName]_[MonthYear].xlsx
(e.g., DataCategorisation_YouthSurvey_Jan2025.xlsx)
SayPro Submission Timeline:
- Submit categorised data within 5 working days after completing data collection
- Updates or revisions must be clearly marked and version-controlled
SayPro Why This Matters:
- Enables detailed, disaggregated data analysis
- Ensures compliance with ethical data management practices
- Supports equity-based program design and monitoring
SayPro Need Support?
For assistance with categorising data or customizing the sheet:
- SayPro Data Team: data@saypro.online
- Research Department: research@saypro.online
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