SayPro GPT Topic Extraction Log Sheet

SayPro Templates to Use

Template: SayPro GPT Topic Extraction Log Sheet

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SayPro Template Name:

SayPro GPT Topic Extraction Log Sheet

📄 Available Format:

• Microsoft Excel (.xlsx)
• Google Sheets (cloud-based)
• CSV version (for system integration)

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SayPro Purpose of the Template:

The SayPro GPT Topic Extraction Log Sheet is used to record and track the results of topic extraction using GPT prompts. It ensures consistency, traceability, and accountability in managing AI-generated content for program design, training materials, communications, and strategic development.

This log is especially important when SayPro staff are required to extract 100 GPT-generated topics per prompt across multiple prompts.

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SayPro Structure of the Log Sheet:

Column Name	Description
Prompt ID	Unique identifier or short title for each GPT prompt used
Prompt Description	The exact text or objective of the GPT prompt
Region (if applicable)	Geographic focus (if prompt was region-specific)
Age Group Targeted	Child, Youth, Adult, Senior (if specified in prompt)
Gender Focus (if any)	Male, Female, All, Prefer not to say
Profession/Audience Type	E.g., Teachers, Health Workers, Entrepreneurs
Topics Extracted (1–100)	List of topics generated from the prompt
Date of Extraction	Date on which the prompt was run and logged
Employee/Contributor Name	Name of the person who created or logged the entry
Notes/Comments	Any observations, instructions for future use, or feedback about topic relevance

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SayPro Instructions for Use:

1. Access the Template:
   • Visit https://www.saypro.online
   • Go to: Resources > Templates > GPT Tools
   • Download the SayPro GPT Topic Extraction Log Sheet
2. Complete for Each Prompt:
   • Enter one row for each prompt used
   • Fill in all relevant columns
   • Ensure that at least 100 unique topics are listed per prompt as per task requirements
3. Categorise the Topics (if required):
   • Use dropdowns or filters in the template to tag topics by:
     • Region
     • Age Group
     • Gender
     • Profession
4. Save and Submit:
   • Upload the completed log to the SayPro Portal under the “GPT Activity Submission” section
   • File name format:
     GPT_TopicLog_[YourName]_WeekX.xlsx
     (e.g., GPT_TopicLog_JaneDoe_Week2.xlsx)

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SayPro Submission Timeline:

• Update and submit the log weekly or as per your GPT task schedule
• Ensure at least 5 prompts are processed with 100 topics each by the end of the month (minimum 500 topics)

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SayPro Tips for Efficient Logging:

• Use GPT models like ChatGPT (GPT-4 or GPT-4o) for clear, structured topic outputs
• Group similar prompts for efficiency (e.g., same region, different professions)
• Use bullet lists for topics and paste directly into the sheet’s topic column