Ongoing Monitoring & Upload Strategy
1. Assign Responsibility
- Designate a content manager (internal SayPro team or partner) responsible for:
- Receiving reports from researchers
- Uploading documents to the website
- Tagging content under correct categories (e.g., Climate Research, Diepsloot Project, Health & Environment)
2. Define Upload Workflow
Create a checklist for each update cycle:
| Step | Action | Responsible |
|---|---|---|
| 1 | Collect research findings from teams | Research Coordinator |
| 2 | Format as PDF or HTML summary | Communications Officer |
| 3 | Upload to SayPro website in proper section | Webmaster / IT Team |
| 4 | Share update on blog/newsletter/socials | Outreach Team |
| 5 | Archive and back up documents | Digital Archivist / IT |
3. Website Section Organization
Ensure SayPro’s site has clearly labeled research sections such as:
- 🧪 Ongoing Studies
- 📊 Findings & Reports
- 📅 Project Updates
- 🌱 Environmental Impact
- 👥 Youth & Community Research
Add filters by date, category, and project name to simplify navigation.
4. Regular Update Schedule
Adopt a timeline like:
| Frequency | Content |
|---|---|
| Monthly | Research progress summaries |
| Quarterly | Full technical updates / interim reports |
| Annually | Final project reports and executive summaries |
Use tools like Google Calendar or Asana to automate reminders.
5. Transparency Tools
- Include version history (e.g., v1.0, updated June 2025)
- Add publication date & contact info
- Allow PDF downloads and a summary view for easier access
6. Public Feedback & Notifications
- Enable a “Subscribe to Updates” feature (via email/RSS)
- Add a “Report Missing Info” form so visitors can alert the team if a report is outdated or missing
- Use Google Analytics or another tool to track user engagement with research content
7. Training & Oversight
- Train SayPro staff and interns on basic web content management
- Schedule quarterly audits of the website’s research sections
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