SayPro GPT Prompt Log Sheet

SayPro GPT Prompt Log Sheet
Template Use: Internal Monitoring and Prompt Optimization
Department: [Insert Department]
Reporting Period: [Start Date] – [End Date]
Prepared By: [Name]
Version: 1.0
Date Issued: [Insert Date]

1. General Information
   Field Details
   Project / Campaign Name
   Use Case / Objective
   GPT Model Used e.g., GPT-4o, GPT-4.5, GPT-3.5, etc.
   Prompt Owner / Requester
   Reviewer / QA Person
2. Prompt Log Table
   Prompt ID Prompt Text Intended Output Format Context Provided Model Output Summary Relevance Score (1–5) Accuracy Issues Notes / Action Required
   GPT-001 “Summarize the benefits of AI in education.” Paragraph Sector: Education, Audience: School Admins Concise summary with examples 4 Minor factual gaps Add source citations
   GPT-002 “Write a social media caption promoting AI safety tips.” Short Copy (under 280 chars) Platform: Twitter, Tone: Friendly On-tone and timely 5 None Ready for publishing
   GPT-003 “Generate a 3-slide summary of the SayPro AI ethics policy.” Slide Points Document: Ethics_Policy_v2.pdf Too verbose for slides 3 Missed key policy terms Re-prompt with stricter format
   GPT-004 “List the pros and cons of generative AI in HR.” Bullet List Use Case: Hiring + Training Balanced perspective 4 Slight redundancy Condense pros section
3. Prompt Reuse Tracker
   Prompt ID Frequency of Use Last Used Reuse Outcome Modification Needed? Updated Prompt ID
   GPT-001 3x 2025-05-14 Still effective No —
   GPT-003 2x 2025-05-30 Ineffective reuse Yes GPT-003A
4. Performance Analytics (Optional)
   If used in a digital context (e.g., blog post, chatbot, marketing copy):

Prompt ID Engagement Rate (%) Time on Page Conversion Rate (%) Feedback Notes
GPT-001 61% 3m 11s 8.5% Good educational tone
GPT-002 74% n/a 11.3% (link clicks) High CTR, strong wording
GPT-004 52% 2m 45s 6.9% Slightly long bullets

5. Summary of Issues and Recommendations
   Observation Recommendation
   Some prompts lack clarity on intended format Use prompt templates with output style instructions
   Reuse of general prompts yielded inconsistent quality Develop version-controlled prompt library
   Lack of feedback loop for editorial review Implement mandatory QA review for all published prompts
6. Sign-Off
   Reviewed & Approved By:
   [Name]
   [Title]
   Signature: __________
   Date: ______________