SayPro Submit weekly summary reports on the SayPro portal.

Step-by-Step Guide: Submitting Weekly Summary Reports on the SayPro Portal

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📋 1. Define What the Weekly Summary Report Should Include

A standard weekly summary for SayPro might include:

Section	Example Content
Week Summary Title	“Week 2 – June 2025: Platform & Partner Insights”
Key Achievements	Course completions up 18%, launched Nudge Test A
Challenges/Blockers	Delayed rollout of partner onboarding module
User Insights	Positive feedback on mobile UI; requests for more certifications
Data Highlights	5,430 active users, 78% course completion
Next Week Priorities	Finalize sentiment report, update LMS content
Support Needed	Approval on behavioral tool pilot with NGO partner

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🗂️ 2. Use a Standard Template

Create a reusable format for weekly reports.

📄 Sample Template (for document or portal entry):

markdownCopyEdit**Week:** [e.g. 3–7 June 2025]  
**Team:** [e.g. Research, Product, Partnerships]  
**Submitted by:** [Your Name]  
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**1. Summary of Activities**  
- [List main completed tasks/projects]

**2. Key Metrics**  
- Engagement: [# Users / % Change]  
- Completions: [# Courses / % Growth]  
- Feedback: [# Responses, NPS, etc.]

**3. Observations & User Feedback**  
- [Qualitative insights, quotes]

**4. Blockers or Challenges**  
- [List with impact]

**5. Next Week’s Focus**  
- [Upcoming tasks or goals]

**6. Support or Decisions Needed**  
- [e.g. Budget, approvals, cross-team input]

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🖥️ 3. Submit on the SayPro Portal

Steps (example flow — adjust to SayPro’s actual system):

1. Log into the SayPro portal with your credentials
2. Navigate to the “Reports” or “Team Submissions” section
3. Click “Upload Weekly Report” or “Submit Report”
4. Select or fill in:
   • Report Title
   • Team/Department
   • Date Range
5. Paste report content or upload file (PDF/Word/Google Doc)
6. Tag with relevant labels (e.g., “Product”, “June Week 2”, “Urgent”)
7. Click Submit
8. (Optional) Notify team via Slack/Teams with a report link

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🔁 4. Automate or Schedule the Process

• Set a recurring reminder (e.g., every Friday at 3PM)
• Use Google Calendar, Asana, or Slackbot reminders
• Consider using Zapier to auto-upload from Google Drive to SayPro portal

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📣 5. Notify Stakeholders After Submission

After uploading:

• Share the link in the team’s communication channel
• Mention any urgent blockers or items needing attention

Example Slack Message:

✅ Weekly Report Uploaded
📅 Week 2 – June
📄 Link: [Insert SayPro Portal link]
🔎 Key takeaway: 78% course completion rate, need decision on nudge rollout
@TeamLeads please review and share feedback

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🛡️ 6. Maintain Report Archive and Access Logs

Keep a backup:

• In Google Drive / Notion / SharePoint (mirrored archive)
• With version history and access tracking (especially for external audits)