SayPro Prompt Submission Log Sheet
📄 Template Format: Google Sheets / Excel / SayPro Dashboard Form
🎯 Purpose:
To document, review, and archive all AI prompt submissions—ensuring quality control, transparency, data protection, and alignment with SayPro standards.
📊 Template Structure: Column-by-Column Breakdown
| Column Name | Description / Purpose |
|---|---|
| Submission ID | Auto-generated unique ID (e.g., SAYPROMPT-001) |
| Date Submitted | Date of submission (YYYY-MM-DD) |
| Submitted By | Full name and department/team of submitter |
| Prompt Title | Brief title describing the prompt purpose |
| Prompt Category | Choose: ☐ Training ☐ Marketing ☐ Research ☐ Client Support ☐ Platform Content ☐ Internal Comms ☐ Other |
| Prompt Text | Full prompt text as submitted (copy/paste) |
| Target Output | What is expected from GPT (e.g., lesson plan, blog, topic list, chatbot response) |
| Intended Audience | Who the prompt is designed to serve (e.g., youth learners, clients, HR team) |
| Approved By | Name of reviewer/manager who signs off |
| Version / Edits | If prompt has been revised, indicate version and notes (e.g., v2 – reworded for clarity) |
| Status | Choose: ☐ Draft ☐ Under Review ☐ Approved ☐ Archived |
| Usage Notes | Additional instructions, context, or platform placement info |
| Confidentiality Tag | ☐ Public ☐ Internal ☐ NDA-Restricted |
| Link to Output | URL/link to content or output generated (if applicable) |
| Comments | Reviewer notes, suggestions, or related references |
🔐 Data Protection & Workflow Notes
- Stored securely in SayPro’s cloud system with role-based access
- Reviewed weekly by the SayPro AI Review Panel or assigned quality team
- Linked with SayPro AI Ethics & Content Guidelines
📎 Sample Use Cases
- Documenting SCORM course prompt batches
- Logging client-facing GPT content for review
- Tracking research tool prompts or SayPro segment-based outputs
- Archiving chatbot prompt history for performance optimization
📤 Optional Add-ons
- ✅ Auto-generated prompt performance metrics (if linked to GPT outputs)
- ✅ Tag system for grouping by project, theme, or client
- ✅ Export options (CSV, XLSX, PDF)
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