SayPro focus group database

Step 1: Access the Database

• Log into the SayPro website or the internal research management system where the focus group database is stored.

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Step 2: Review Existing Records

• Check participant information for accuracy (contact details, demographic data, participation history).
• Verify session records (dates, themes, attendance, and outcomes) are complete and up to date.

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Step 3: Add New Data

• Input new participant details from recent recruitment or focus groups.
• Enter data from the latest focus group sessions including:
  • Attendance lists
  • Session notes or transcripts
  • Participant feedback summaries
  • Key insights and action items

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Step 4: Clean the Database

• Remove duplicate or outdated records.
• Update any changed participant information (e.g., contact updates).
• Flag inactive participants or those who opted out.

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Step 5: Organize and Categorize

• Tag participants by relevant criteria (e.g., demographics, purchase behavior, engagement level).
• Categorize focus group sessions by theme, date, or research cycle.

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Step 6: Backup and Secure

• Regularly back up the database to prevent data loss.
• Ensure data confidentiality protocols are strictly followed in line with SayPro guidelines.
• Limit access to authorized personnel only.

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Step 7: Report Updates

• Provide periodic status reports on database integrity and updates to the SayPro research management team.