SayPro Schedule and facilitate 4 weekly focus group sessions

Step 1: Plan Your Sessions

• Dates: Decide on the 4 weekly dates (e.g., every Tuesday at 3 PM).
• Topics: Define a clear theme for each focus group aligned with monthly consumer behavior themes.
• Participants: Identify and invite a diverse group of participants (target consumers, internal staff, or stakeholders).

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Step 2: Use SayPro Website Interface

1. Log In: Access your SayPro research facilitator account on the website.
2. Navigate to Focus Group Management: Find the dashboard or module dedicated to event scheduling and participant management.
3. Create Events:
   • Click “Create New Focus Group” or similar.
   • Enter session title, date, time, and description.
   • Specify participant limits and any pre-session requirements.
4. Send Invitations:
   • Use the platform’s invitation tool to email selected participants.
   • Include session details and instructions on how to join.

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Step 3: Prepare for Each Session

• Develop a Discussion Guide: Prepare questions/prompts tailored to each session’s theme.
• Set Up Tools: Ensure GPT-powered tools, recording options, and note-taking features are ready on the SayPro platform.
• Test Technology: Confirm your audio, video, and screen sharing capabilities work.

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Step 4: Facilitate the Sessions

• Start on Time: Log in early and welcome participants as they join.
• Introduce Objectives: Briefly explain the session’s goals and ground rules (e.g., confidentiality, participation).
• Guide Discussion: Use your discussion guide and GPT-generated prompts to keep conversations focused and actionable.
• Engage Participants: Encourage input from everyone and manage dominant speakers diplomatically.
• Record Data: Use SayPro’s tools to record transcripts, key points, and participant sentiment.

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Step 5: Post-Session Follow-Up

• Thank Participants: Send a thank-you note with a summary or key highlights.
• Document Findings: Complete detailed reports using SayPro templates.
• Collaborate with Analytics: Share insights with SayPro’s analytics team for further refinement.
• Plan Next Session: Adjust topics or methods based on feedback and observations.