SayPro Focus Group Management Checklist

Scheduling

• Review SayPro’s monthly calendar and deadlines.
• Identify available dates for focus groups.
• Coordinate with participants to confirm availability.
• Reserve virtual or physical meeting spaces via SayPro platform.
• Send calendar invites and reminders to participants.

2. Preparation

• Develop discussion guides and question prompts (collaborate with analytics if needed).
• Prepare all necessary materials (e.g., consent forms, recording tools).
• Test all technical setups (video conferencing, recording software).
• Review SayPro guidelines for confidentiality and data handling.
• Confirm participant attendance a day before the session.

3. Moderation

• Conduct the focus group according to the prepared guide.
• Facilitate discussion and ensure balanced participation.
• Record key insights and observations.

4. Reporting

Share report with relevant teams (e.g., analytics, research royalty).

Transcribe or summarize the session immediately after.

Use SayPro-approved templates to document findings.

Review report for accuracy and completeness.

Submit the report by the monthly deadline.