SayPro Store and archive reports on the SayPro website for knowledge sharing

SayPro Knowledge Hub Strategy

Storing and Archiving Reports on the SayPro Website for Public Knowledge Sharing

Prepared by: SayPro Legislative Impact Assessments Research Office
Under: SayPro Research Royalty (SayPro RR)
Date: June 2025

---

🎯 Purpose

To establish a centralized digital knowledge hub on the SayPro website where reports, policy briefs, legislative impact assessments, research cycles, and stakeholder submissions are:

• Securely stored
• Easily accessed by the public
• Archived for future learning
• Optimized for knowledge sharing, citation, and decision-making

---

🌐 SayPro Knowledge Hub Components

🧱 1. SayPro Digital Library Portal

A structured, searchable section on www.saypro.online with:

• Monthly research reports (e.g., SCRR series)
• Legislative impact assessments
• Policy briefs & recommendations
• Workshop outputs and case studies
• AI-generated insights and visual dashboards

🔍 Search Functionality: Users can filter by topic, region, year, author, or department.

---

📂 2. Archiving and Version Control System

• Every report is stored with a timestamp, author details, and version history.
• Archived documents labeled by:
  • Year (e.g., 2025)
  • Series code (e.g., SCRR-15, GBV-01, NHI-05)
  • Sector tag (e.g., Health, Education, Economy)

✅ Benefit: Maintains research integrity and allows traceability of updates.

---

📑 3. Downloadable & Shareable Formats

Each report available in:

• PDF (official version)
• Web-view HTML (for mobile and accessibility)
• Editable formats (for internal SayPro partners)
• Optional audio-summary version for inclusive access

---

🤝 4. Contributor Acknowledgement & Citations

• All reports include:
  • SayPro researcher credits
  • Community contributor or field expert citations
  • Citation guide for academic and legislative referencing (APA/Chicago format)

---

🔒 5. Access Levels

Report Type	Access Level
Public Reports	Open access to all website visitors
Partner Reports	Login required for collaborators and funded partners
Internal Drafts	Restricted to SayPro staff and advisory board

---

🚀 Operational Steps to Launch the Archive System

Step	Action	Responsible Unit
Step 1	Develop Knowledge Hub architecture & menu	SayPro IT Team
Step 2	Migrate existing reports into categories	Research Admin Office
Step 3	Build archive filter and keyword search tool	Web Development Partner
Step 4	Launch knowledge hub to public	Communications Department
Step 5	Monitor traffic, downloads, and user feedback	M&E Team

---

📈 Outcomes & Benefits

Outcome	Impact
Open access to 100+ research documents annually	Increases public engagement and transparency
Institutional memory for SayPro and partners	Supports long-term learning and evaluation
Academic and policy utility	Enables reuse in reports, legislation, advocacy
Regional leadership in research dissemination	Builds SayPro’s continental thought leadership