SayPro Schedule a review session with the SayPro Data Lead.

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1.SayPro Purpose

Scheduling a review session with the SayPro Data Lead ensures alignment on data-related matters, including:

• Reviewing research findings and data analyses
• Discussing data quality, accuracy, and compliance
• Planning upcoming data collection or reporting activities
• Addressing any data challenges or questions
• Gaining insights and approval for data-driven decisions

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2.SayPro Preparation

• Identify Objectives: Clarify the purpose of the review session and key points to discuss.
• Gather Materials: Prepare relevant documents, reports, and data summaries to share during the meeting.
• Check Availability: Review the SayPro Data Lead’s calendar or consult the administrative assistant to find available time slots.

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3.SayPro Scheduling Steps

1. Contact the SayPro Data Lead:
   • Send a professional email or message via the SayPro internal communication platform.
   • Propose 2–3 date and time options to provide flexibility.
2. Provide Context:
   • Briefly outline the agenda and goals of the review session.
   • Attach or link any preparatory materials if appropriate.
3. Confirm the Meeting:
   • Await confirmation and finalize the date, time, and meeting format (in-person, video conference, phone call).
4. Send Calendar Invite:
   • Use SayPro’s calendar system (e.g., Outlook, Google Calendar) to send an official meeting invite to the Data Lead and any other relevant participants.

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4.SayPro Follow-Up

• Send a reminder a day before the session with the agenda and documents.
• Prepare to take notes during the meeting and record action items.
• After the session, distribute minutes or a summary to attendees.