1.SayPro Purpose
Training Attendance Records and Feedback Surveys are critical tools for tracking participation and evaluating the effectiveness of SayPro training programs. They serve to:
- Confirm learner participation and compliance
- Measure training reach and engagement
- Collect direct feedback to improve training content, delivery, and logistics
- Support reporting requirements and quality assurance
- Identify learning gaps and development needs
2.SayPro Training Attendance Records
a. What is Tracked?
- Participant names and employee IDs
- Training session details (title, date, time, location)
- Attendance status (present, absent, late)
- Duration attended (if partial attendance is allowed)
- Trainer name(s) and facilitator details
b. How is Data Collected?
- Manual sign-in sheets for in-person sessions
- Digital check-in systems (e.g., badge scanning, QR codes)
- Online attendance logs automatically captured via virtual training platforms (Zoom, Teams, SayPro Portal)
c. Record Maintenance
- Records must be accurate and securely stored in the SayPro Learning Management System (LMS) or central training database.
- Attendance reports are generated monthly and included in departmental performance reviews.
3.SayPro Feedback Surveys
a. Purpose
Gather learners’ insights on:
- Training content relevance and clarity
- Trainer effectiveness
- Materials and resources quality
- Logistics and session organization
- Overall satisfaction and suggestions for improvement
b. Delivery Method
- Administered via the SayPro Portal or third-party survey tools integrated with SayPro systems
- Distributed immediately post-training or at defined intervals (e.g., monthly)
c. Survey Design
- Mix of quantitative rating scales (e.g., Likert scale 1-5) and qualitative open-ended questions
- Standardized templates aligned with SayPro quality standards
- Optional anonymity to encourage honest feedback
4.SayPro Data Analysis and Reporting
- Attendance and feedback data are analyzed for trends, participation rates, satisfaction scores, and areas needing attention.
- Key findings are summarized in Monthly Training Reports and shared with Learning & Development teams and management.
- Action plans are developed based on feedback to continuously enhance training quality.
5.SayPro Employee Responsibilities
- Training Coordinators: Manage attendance tracking and ensure survey distribution
- Trainers: Encourage attendance and motivate learners to complete feedback surveys
- Employees/Learners: Participate actively and provide honest feedback
- Data Analysts: Compile, analyze, and report findings
6.SayPro Compliance and Best Practices
- Follow SayPro’s data privacy policies in handling attendance and feedback data
- Maintain up-to-date records for audit and compliance purposes
- Use feedback to foster a learner-centered culture focused on continuous improvement
Leave a Reply