SayPro GPT Prompt Tracking Sheet
SayPro Purpose
To systematically record, evaluate, and refine GPT prompts used in SayPro projects, ensuring quality outputs and continuous improvement.
SayPro Template Structure
| Prompt ID | Date Created | Prompt Text | Initial Output Summary | Refinement Notes | Final Output Quality | User/Team | Next Steps |
|---|---|---|---|---|---|---|---|
| PR001 | 2025-06-01 | Write a report on… | Generated detailed monthly report | Adjusted to add budget section | Excellent | Monitoring Team | Use in June report |
| PR002 | 2025-06-02 | Create data collection form | Output was missing dropdowns | Added dropdown instructions | Good | M&E Team | Review with data team |
SayPro Column Descriptions
- Prompt ID: Unique identifier for easy reference (e.g., PR001).
- Date Created: When the prompt was first written or logged.
- Prompt Text: Exact text input used for GPT.
- Initial Output Summary: Brief overview of the first GPT-generated output.
- Refinement Notes: Details of edits, rephrasing, or additional instructions added to improve output.
- Final Output Quality: Qualitative rating (e.g., Excellent, Good, Fair, Poor).
- User/Team: Person or team using the prompt.
- Next Steps: Planned follow-up actions (e.g., test with users, submit for approval).
SayPro Usage Tips
- Keep prompts clear and concise but detailed enough for the best results.
- Record all changes to maintain an audit trail of prompt development.
- Periodically review prompts for relevance and performance.
- Use this sheet to train new team members on effective prompt creation.
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