• SayPro Data Collection Template: Standardized forms for educational metrics input.

SayPro Data Collection Template

Standardized Form for Educational Metrics Input

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SayPro Purpose

To systematically collect, organize, and analyze educational data related to program participants, schools, and activities to support monitoring, evaluation, and reporting across SayPro initiatives.

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SayPro Template Structure

1. Header Information

Field	Description	Example
Reporting Period	Month and year of data collection	May 2025
Data Collector Name	Person responsible for filling the form	Jane Doe
Project/Program Name	Name of SayPro initiative	Youth Literacy Campaign
Location	Geographic area or school	Soweto High School

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2. Participant Information

Field	Description	Example
Participant ID	Unique identifier for each participant	00123
Name	Full name of participant	Thabo Mokoena
Age	Age in years	16
Gender	M/F/Other	M
Grade/Level	Current educational grade	Grade 10
School Name	School participant attends	Soweto High School

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3. Educational Metrics

Metric	Description	Input Type	Example
Attendance Days	Number of days attended in the reporting period	Numeric	20
Assignments Completed	Number of assignments submitted	Numeric	8
Test Scores	Scores from standardized tests or assessments (out of 100)	Numeric	78
Literacy Level	Level of literacy assessed (Basic/Intermediate/Advanced)	Dropdown/Select	Intermediate
Participation in Activities	Yes/No if participated in extra-curricular programs	Checkbox	Yes

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4. Notes/Observations

Field	Description	Example
Comments	Additional remarks by data collector	Participant showed improvement in reading fluency

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5. Data Entry Example

Participant ID	Name	Age	Gender	Grade	School	Attendance Days	Assignments Completed	Test Scores	Literacy Level	Participation in Activities	Comments
00123	Thabo Mokoena	16	M	10	Soweto High School	20	8	78	Intermediate	Yes	Participant showed improvement
00124	Lerato Nkosi	15	F	9	Soweto High School	18	7	72	Basic	No	Needs additional reading support

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SayPro Template Features

• Dropdown menus for standardized entries (Gender, Literacy Level, Participation)
• Conditional formatting to highlight low attendance or test scores below threshold
• Summary sheet to aggregate data by school, grade, or gender for quick analysis
• Instructions tab for data collectors on how to fill each field properly

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SayPro Usage Recommendations

• Train all data collectors on consistent use of the template
• Update the template periodically to reflect new metrics or program focus
• Use the collected data for monthly reports, impact assessment, and grant applications