SayPro Upload All Drafts and Final Reports to SayPro’s System.

SayPro Task: Upload All Drafts and Final Reports to SayPro’s System

Objective

To ensure centralized access, version control, and secure storage of SayPro research outputs, all researchers and contributors are required to upload all drafts and final reports promptly to SayPro’s designated digital system.

Purpose

• Facilitate collaborative review and feedback by making documents accessible to authorized team members.
• Maintain an organized repository of research materials for tracking progress and historical reference.
• Support transparency and compliance with SayPro’s documentation and archival policies.
• Enable efficient dissemination of finalized studies to stakeholders and publication channels.

Upload Process

1. Prepare Documents:
   • Ensure drafts and final reports are complete, properly formatted, and include all required elements (e.g., title page, abstracts, citations).
   • Verify compliance with SayPro templates and submission guidelines.
2. Access SayPro System:
   • Log in to the SayPro Research Management System (RMS) or designated document repository via the SayPro portal.
   • Navigate to the relevant project folder or create a new folder if authorized.
3. Upload Files:
   • Upload draft versions for ongoing feedback and collaboration.
   • Upload final reports marked clearly as “Final” with date and version number.
   • Attach any supporting materials such as data files, appendices, or supplementary documents.
4. Document Metadata:
   • Complete metadata fields accurately (e.g., project title, author(s), submission date, document type).
   • Add notes or comments if relevant for reviewers or archivists.
5. Confirm Submission:
   • Verify successful upload and receipt confirmation from the system.
   • Notify project leads or relevant supervisors if required.

Compliance

• All uploads must be completed within agreed deadlines to avoid delays in review and publication.
• Unauthorized sharing of documents outside SayPro’s system is prohibited to protect confidentiality and intellectual property.

Support

For technical issues or access problems, contact the SayPro IT Helpdesk at support@saypro.org or call +27 11 123 4567.