SayPro Daily Activity Report
SayProCode: SCRR
Position: Research Specialist
Internship/Learnership: Internship
Full Name:Marishane Bonolo

Date: 03 June 2025
In Partnership With:
SETA/Funder: MICTSETA
University/College:

1. Overview of the Day’s Activities
   I Started on doing Events then later i went on importing topics on SayPro Websites
2. Key Tasks Completed
   Task 1: Task 1: Importing topics on government

Task 2: Importing topics on Technology

Task 3: Doing Events

3. Skills Applied or Learned
   Skill/Tool 1 –Multi-tasking is what I learned.
   

4. Challenges Encountered

5. Support/Assistance Required
   N/A
6. Reflection and Personal Growth
   N/A
7. Goals for Tomorrow
   Set your objectives or tasks to focus on for the next working day.
   Goal 1 – Importing topics on SayPro website
   Goal 2 – Editing topics on Excel
   Goal 3 – Scrapping topics on links

Links to prove my work

Task 1: Importing topics on government
https://government.saypro.online/wp-admin/admin.php?page=pmxi-admin-import&action=process
https://government.saypro.online/wp-admin/admin.php?page=pmxi-admin-import&action=process

Task 2:Importing topics on Technology
https://saypro.tech/wp-admin/admin.php?page=pmxi-admin-import&action=process

Task 3:https://en.saypro.online/activity-2/?status/174-174-1748942593/

Task 4:https://en.saypro.online/activity-2/?status/174-174-1748956190/

Signature:
Intern/Learner Name & Surname: Marishane Bonolo
Supervisor Name & Signature (if applicable): _____________

SayPro Recommendation & Action Plan Template — Detailed Guide

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1.SayPro Purpose

The SayPro Recommendation & Action Plan Template is designed to capture clear, actionable recommendations derived from research findings, stakeholder feedback, or project reviews, along with a structured plan to implement those recommendations effectively. This template ensures that insights are translated into concrete steps to drive improvements and achieve organizational goals.

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2.SayPro Key Features

• Clear Recommendations:
  Well-defined suggestions aimed at addressing identified issues or enhancing processes.
• Action Steps:
  Specific tasks or activities required to implement each recommendation.
• Responsibility Assignment:
  Designation of individuals or teams accountable for executing each action.
• Timeline:
  Target deadlines or milestones for completion of actions.
• Resources Needed:
  Identification of any necessary resources such as budget, personnel, or tools.
• Success Indicators:
  Criteria or metrics to measure the effectiveness of the implemented actions.
• Status Tracking:
  Monitoring progress with status updates (e.g., Not Started, In Progress, Completed).

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3.SayPro Template Structure

Section	Description
Recommendation	Clear statement of the proposed improvement or solution.
Action Item	Detailed description of the specific steps required to implement the recommendation.
Responsible Person/Team	Name(s) or department assigned to carry out the action.
Timeline/Deadline	Expected completion date or milestone for the action.
Resources Required	List of resources needed to complete the action (budget, tools, personnel).
Success Criteria	Metrics or indicators that define successful implementation.
Status	Current progress status of the action item.
Notes/Comments	Additional remarks or considerations.

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4.SayPro How to Use the Template

1. Identify Recommendations:
   Review research data, feedback, or project evaluations to pinpoint key recommendations.
2. Break Down Actions:
   Define clear, manageable actions that will realize each recommendation.
3. Assign Responsibility:
   Delegate ownership to appropriate staff or teams for accountability.
4. Set Timelines:
   Establish realistic deadlines to maintain momentum and ensure timely delivery.
5. Allocate Resources:
   Determine and secure necessary resources to support successful action completion.
6. Define Success:
   Agree on measurable criteria to assess whether the recommendation has been effectively implemented.
7. Monitor Progress:
   Regularly update the status and make adjustments as needed to stay on track.

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5.SayPro Benefits

• Translates insights into practical steps for improvement.
• Clarifies accountability and expectations.
• Helps prioritize actions and allocate resources effectively.
• Provides a clear framework for monitoring and reporting progress.

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6.SayPro Access and Format

• Available in Word or Excel format via the Templates & Forms section on the SayPro Website.
• Use the latest version to maintain alignment with SayPro standards and reporting practices.

SayPro Sentiment Analysis Dashboard Template — Detailed Guide

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1.SayPro Purpose

The SayPro Sentiment Analysis Dashboard Template is designed to visually summarize and analyze sentiment data gathered from various stakeholder communications such as surveys, social media comments, chat interactions, and feedback forms. This dashboard helps SayPro monitor stakeholder mood, identify trends, and make informed decisions to improve engagement and services.

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2.SayPro Key Features

• Visual Data Presentation:
  Incorporates charts and graphs such as pie charts, bar graphs, and trend lines to display sentiment distribution and changes over time.
• Sentiment Categories:
  Classifies feedback into categories such as Positive, Neutral, Negative, and Mixed sentiments.
• Data Filters:
  Enables filtering by date ranges, stakeholder groups, communication channels, or topics for detailed analysis.
• Key Metrics:
  Displays summary statistics including total feedback volume, percentage of sentiments, and sentiment score averages.
• Alerts and Highlights:
  Flags significant shifts in sentiment or spikes in negative feedback for prompt attention.

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3.SayPro Template Structure

Section	Description
Overview Summary	Snapshot of overall sentiment trends and key insights.
Sentiment Distribution	Pie or bar charts showing the proportion of Positive, Neutral, Negative feedback.
Trend Analysis	Line graphs tracking sentiment changes over days, weeks, or months.
Top Feedback Themes	Word clouds or lists highlighting frequently mentioned keywords or topics.
Stakeholder Breakdown	Sentiment segmented by stakeholder categories (e.g., learners, partners).
Channel Performance	Sentiment analysis per communication channel (e.g., social media, chat).
Actionable Insights	Recommendations or flagged issues based on sentiment patterns.

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4.SayPro Usage Guidelines

• Data Input:
  Integrate sentiment data extracted from SayPro’s various feedback sources regularly.
• Analysis:
  Use filters to drill down into specific time periods or stakeholder groups.
• Reporting:
  Present dashboard insights during management reviews or strategic planning meetings.
• Updates:
  Keep the dashboard current by refreshing data weekly or monthly to reflect recent sentiment trends.

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5.SayPro Benefits

• Provides a clear, at-a-glance understanding of stakeholder sentiment.
• Facilitates early identification of issues or positive trends.
• Supports data-driven decision-making and resource allocation.
• Enhances transparency and communication within SayPro teams.

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6.SayPro Access and Format

• The dashboard template is usually provided in tools such as Excel with built-in charts, Microsoft Power BI, or Google Data Studio.
• Available for download in the Templates & Forms section of the SayPro Website.
• Ensure you use the latest version for compatibility with SayPro’s data systems.

SayPro GPT Prompt Output Capture Sheet — Detailed Guide

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1.SayPro Purpose

The SayPro GPT Prompt Output Capture Sheet is a standardized tool designed to systematically document all prompts submitted to GPT-based AI systems and capture the corresponding outputs or responses. This sheet ensures that AI-generated content is tracked, analyzed, and archived for transparency, quality control, and future reference.

Using this sheet supports SayPro’s commitment to:

• Maintain an organized record of AI interactions
• Enable review and validation of AI-generated insights
• Facilitate integration of GPT outputs into research, reports, and projects
• Monitor prompt effectiveness and optimize AI usage
• Ensure compliance with data governance and documentation standards

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2.SayPro Template Structure and Key Sections

The capture sheet is typically organized as a spreadsheet or table with the following columns:

Column Name	Description
Date	The date when the GPT prompt was submitted
Prepared By	Name or ID of the person submitting the prompt
Project/Topic	The specific project, research area, or topic the prompt relates to
Prompt Text	The exact text of the GPT prompt used to generate output
GPT Model Used	Identification of the GPT model/version used (e.g., GPT-4, GPT-4o-mini)
Response/Output	The full text output or summary generated by GPT in response to the prompt
Output Quality Rating	Optional: A subjective rating (e.g., 1–5 scale) evaluating the relevance, accuracy, or usefulness of the output
Notes/Comments	Additional remarks, such as follow-up questions, edits made, or context for the output
Action Taken	Indication of how the output was used (e.g., included in report, revised, discarded)

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3.SayPro How to Use the GPT Prompt Output Capture Sheet

Step 1: Document Prompt Submission

• Every time a GPT prompt is created and submitted for generating content or analysis, record the exact prompt text along with relevant metadata (date, preparer, project).

Step 2: Record AI Output

• Paste or summarize the AI’s response in the Response/Output section verbatim or in a concise form.

Step 3: Evaluate Output

• Assess the quality and relevance of the AI-generated content and assign a quality rating if applicable.

Step 4: Add Contextual Notes

• Include any comments on output suitability, required modifications, or potential uses.

Step 5: Track Usage

• Indicate how the AI output was applied within the project workflow (e.g., incorporated into reports, required further refinement).

Step 6: Review and Update

• Periodically review entries for trends, prompt effectiveness, and potential improvements in prompt design.

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4.SayPro Benefits

• Creates a comprehensive audit trail of AI-generated research and communication
• Enhances accountability and quality assurance in using AI tools
• Enables efficient retrieval of past AI outputs for reference or reuse
• Supports continuous learning and improvement in prompt engineering

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5.SayPro Best Practices

• Use clear, concise, and specific prompts to maximize output quality.
• Maintain consistency in naming conventions and project categorization.
• Protect sensitive information by adhering to SayPro data privacy policies.
• Regularly back up the capture sheet to prevent data loss.
• Train team members on proper use and documentation standards.

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6.SayPro Access and Format

• The capture sheet is available in Excel or Google Sheets format via the Templates & Forms section on the SayPro Website.
• Ensure you use the latest version for uniformity across the organization.

SayPro Stakeholder Feedback Matrix Template — Detailed Guide

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1.SayPro Purpose

The Stakeholder Feedback Matrix Template is a critical tool used by SayPro to systematically collect, categorize, analyze, and track feedback from all stakeholders involved with the organization. This includes clients, partners, employees, vendors, and other relevant groups.

The matrix helps to:

• Capture comprehensive feedback in a centralized and organized manner
• Prioritize and address concerns or suggestions based on impact
• Track follow-up actions and resolutions to ensure accountability
• Identify trends and emerging issues to guide strategic decisions
• Improve stakeholder engagement and satisfaction through responsive management

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2.SayPro Template Structure and Sections

The matrix is usually set up as a table or spreadsheet with the following key columns:

Column Name	Description
Stakeholder Name/Group	Identify who provided the feedback (individual name or group/organization)
Date Received	Record the exact date the feedback was received
Feedback Type	Categorize the feedback as one of the following: Positive, Negative, Neutral, Suggestion, or Complaint
Feedback Description	Provide a detailed summary or verbatim text of the feedback received
Priority Level	Assign priority based on urgency or impact (e.g., High, Medium, Low)
Impact Area	Specify the area or aspect affected (e.g., Service Quality, Product Feature, Communication)
Responsible Person/Team	Assign accountability for addressing the feedback
Action Taken/Status	Document the progress or resolution status (Pending, In Progress, Completed)
Follow-Up Date	Indicate the date by which follow-up or resolution is expected or completed
Comments/Notes	Any additional remarks, context, or observations

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3.SayPro How to Use the Template

Step 1: Collect Feedback

• Gather stakeholder feedback from various sources including surveys, meetings, live chat logs, emails, social media, and direct conversations.

Step 2: Enter Data

• For each piece of feedback, fill in the matrix fields accurately. Be specific in describing the feedback to preserve meaning and context.

Step 3: Categorize and Prioritize

• Use the Feedback Type and Priority Level columns to classify and prioritize issues, enabling efficient triage and response.

Step 4: Assign Responsibility

• Designate a person or team responsible for handling each feedback item, ensuring clear accountability.

Step 5: Track Progress

• Regularly update the Action Taken/Status and Follow-Up Date to reflect ongoing handling and resolution.

Step 6: Review and Analyze

• Periodically review the matrix to identify trends, recurring issues, or areas for improvement. Use this analysis to inform strategy and communication.

Step 7: Report and Share

• Summarize key insights and updates from the matrix in reports or presentations for management and relevant departments.

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4.SayPro Benefits of Using the Matrix

• Enhances transparency and responsiveness in stakeholder management
• Improves organization and accessibility of feedback data
• Supports data-driven decision-making
• Facilitates continuous improvement in SayPro’s services and operations

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5.SayPro Accessing the Template

• The SayPro Stakeholder Feedback Matrix Template is available for download in Excel or Word format on the SayPro Website under the Templates & Forms section.
• Always ensure you use the latest version to maintain compliance with SayPro’s reporting standards.

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6.SayPro Additional Tips

• Use filters or conditional formatting in Excel to highlight high-priority or overdue items.
• Incorporate comments or attachments if the platform allows, to provide richer context.
• Train team members on consistent data entry to maintain quality and reliability.

SayPro Templates To Use (Available on SayPro Website)

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SayPro Stakeholder Feedback Matrix Template

Overview:

The Stakeholder Feedback Matrix Template is designed to systematically capture, categorize, and analyze feedback from various SayPro stakeholders. This tool helps to organize stakeholder inputs efficiently, highlight priority issues, and track responses or actions taken.

Key Features:

• Structured Layout:
  Columns typically include Stakeholder Name/Group, Feedback Type, Feedback Details, Date Received, Priority Level, Responsible Team, and Follow-up Actions.
• Categorization:
  Enables classification of feedback into themes such as positive comments, concerns, suggestions, or complaints.
• Prioritization:
  Allows tagging feedback by urgency or impact to streamline response efforts.
• Action Tracking:
  Tracks status of each feedback item (e.g., Pending, In Progress, Resolved) to ensure accountability.

Usage:

• Use this template to record all feedback gathered from meetings, surveys, emails, and social media monitoring.
• Regularly update the matrix with new entries and follow-up progress.
• Utilize the matrix during stakeholder engagement reviews to identify common trends and action points.
• Share the matrix with management and relevant teams to inform decision-making.

Access:

• Download the Stakeholder Feedback Matrix Template from the Templates & Forms or Stakeholder Management section on the SayPro Website.
• Confirm you are using the latest version to align with current SayPro feedback management protocols.

• SayPro SCRR-17 Monthly Report Template

Overview:

The SCRR-17 Monthly Report Template is the standardized document used for compiling and presenting monthly research insights, data analysis, and progress updates within SayPro. This template ensures consistency, clarity, and compliance with SayPro’s reporting standards.

Key Features:

• Structured Sections: Includes predefined sections such as Executive Summary, Data Analysis, KPIs, Risks & Mitigations, Recommendations, and Appendices.
• Branding Compliance: Incorporates SayPro logos, fonts, and style guidelines for a professional and uniform appearance.
• User-Friendly: Designed for ease of data entry with formatted tables, charts placeholders, and text fields.
• Editable Format: Available in Word and Excel formats to suit different reporting needs.

Usage:

• Use this template to document all monthly research findings, insights, and key metrics.
• Submit completed reports through the SayPro Document Submission Portal by the designated deadline each month.
• Ensure that the report is reviewed internally before submission to SayPro Management.

Access:

• Download the latest version of the SCRR-17 Template from the Templates & Forms section on the SayPro Website.
• Always confirm you’re using the most current version to comply with any updates or revisions.

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1.SayPro Purpose

Submitting updated research goals ensures SayPro’s research activities remain focused, relevant, and aligned with organizational priorities. This task helps:

• Define clear objectives for upcoming research efforts
• Set measurable targets and timelines
• Align team members and stakeholders on priorities
• Track progress and adjust strategies proactively

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2.SayPro Preparation

• Review Current Goals: Evaluate progress on the existing month’s research goals and identify gaps or completed objectives.
• Analyze Insights: Consider recent findings, stakeholder feedback, and organizational changes that might impact research focus.
• Consult Team: Collaborate with research team members, data analysts, and relevant stakeholders to draft meaningful and achievable goals.

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3.SayPro Drafting Updated Research Goals

Include the following elements:

• Goal Description: Clear, concise statements of what you intend to achieve.
• Objectives: Specific, measurable targets within each goal.
• Timeline: Expected completion dates or milestones.
• Resources Needed: Personnel, tools, data sources, or budget requirements.
• Potential Risks: Challenges that could impact goal achievement and mitigation plans.

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4.SayPro Formatting and Documentation

• Use the SayPro-approved template or reporting format for research goals submissions.
• Ensure goals are aligned with broader SayPro strategies and standards.
• Include a brief rationale or context for any new or modified goals.

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5.SayPro Submission Process

• Save the document using the correct file naming convention (e.g., DeptName_NextMonth_ResearchGoals).
• Log in to the SayPro Document Submission Portal.
• Upload the updated research goals document under the designated folder or category.
• Complete any required metadata or submission forms.
• Submit and retain confirmation of submission.

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6.SayPro Post-Submission

• Share the updated goals with your research team and stakeholders.
• Prepare to discuss the goals in upcoming planning or review meetings.
• Monitor progress regularly and adjust as necessary.

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1.SayPro Purpose

Scheduling a review session with the SayPro Data Lead ensures alignment on data-related matters, including:

• Reviewing research findings and data analyses
• Discussing data quality, accuracy, and compliance
• Planning upcoming data collection or reporting activities
• Addressing any data challenges or questions
• Gaining insights and approval for data-driven decisions

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2.SayPro Preparation

• Identify Objectives: Clarify the purpose of the review session and key points to discuss.
• Gather Materials: Prepare relevant documents, reports, and data summaries to share during the meeting.
• Check Availability: Review the SayPro Data Lead’s calendar or consult the administrative assistant to find available time slots.

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3.SayPro Scheduling Steps

1. Contact the SayPro Data Lead:
   • Send a professional email or message via the SayPro internal communication platform.
   • Propose 2–3 date and time options to provide flexibility.
2. Provide Context:
   • Briefly outline the agenda and goals of the review session.
   • Attach or link any preparatory materials if appropriate.
3. Confirm the Meeting:
   • Await confirmation and finalize the date, time, and meeting format (in-person, video conference, phone call).
4. Send Calendar Invite:
   • Use SayPro’s calendar system (e.g., Outlook, Google Calendar) to send an official meeting invite to the Data Lead and any other relevant participants.

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4.SayPro Follow-Up

• Send a reminder a day before the session with the agenda and documents.
• Prepare to take notes during the meeting and record action items.
• After the session, distribute minutes or a summary to attendees.

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1.SayPro Purpose

Uploading the completed report in both Word and PDF formats ensures:

• Accessibility and ease of editing (Word format)
• Consistency in formatting and secure sharing (PDF format)
• Compliance with SayPro document submission standards
• Flexibility for different stakeholder needs and review preferences

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2.SayPro Preparing Your Files

• Word Document (.docx):
  • Finalize the report in Microsoft Word or compatible software.
  • Ensure all sections are complete, formatted correctly, and free of errors.
  • Use the approved SayPro templates and branding.
  • Save the file with the appropriate naming convention (e.g., DeptName_MonthYear_Report.docx).
• PDF Document (.pdf):
  • Convert the final Word document to PDF to preserve formatting.
  • Check that all elements (charts, images, tables) display correctly.
  • Save the PDF file using the same naming convention as the Word file, replacing the extension (e.g., DeptName_MonthYear_Report.pdf).

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3.SayPro Uploading Files

1. Access the SayPro Document Submission Portal:
   • Log in to the SayPro Website.
   • Navigate to the Document Submission Portal or the relevant upload section.
2. Select the Appropriate Submission Category:
   • Choose the category or project folder related to your report (e.g., Monthly Reports, Research Outputs).
3. Upload the Word Document:
   • Click the upload button, browse to your saved Word file, and select it.
   • Confirm upload success.
4. Upload the PDF Document:
   • Repeat the upload process for the PDF file.
5. Complete Required Metadata/Fields:
   • Fill out any form fields such as report title, author, submission date, and description.
6. Submit and Confirm:
   • Submit your files and wait for confirmation message or receipt.
   • Save or screenshot the confirmation for your records.

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4.SayPro Post-Upload Actions

• Verify receipt of your files with your supervisor or the SayPro management team if necessary.
• Be ready to provide updated versions or corrections if requested.
• Archive copies of both files securely in your department’s record system.