SayPro Monthly Research Report Template (SCRR-6 Format)

Purpose: To maintain consistency and quality in SayPro’s monthly consumer behavior and communication preference reports
Issued by: SayPro Consumer Behaviour Analysis Research Office
Standardized under: SayPro Research Royalty

---

📄 Document Structure Overview

Section	Purpose
1. Cover Page	Branding, report title, cycle/month, and confidentiality label
2. Executive Summary	Top-level findings, actionable insights, and trends
3. Research Overview	Methodologies, sample size, demographics, and collection tools
4. Key Findings	Core insights grouped by theme (e.g. channels, tone, device)
5. Data Visualizations	Charts, graphs, maps, sentiment wheels
6. Demographic Profiles	Segment-specific preferences and behaviors
7. Trend Analysis	Month-to-month comparisons, seasonal shifts, emerging signals
8. Regional Insights	Province/city-based breakdowns of behavior
9. Predictive Insights	AI-driven forecasts and sentiment projections
10. Recommendations	Strategic guidance for stakeholders
11. Appendix	Prompt list, data tables, methodology details, glossary

---

🧾 1. Cover Page

• Report Title: SayPro Communication Research Report (SCRR-6)
• Reporting Cycle: e.g., June 2025
• Prepared By: SayPro Consumer Behaviour Analysis Research Office
• Confidentiality Tag: Internal Use / Client Confidential / Public Summary
• Version: v1.0 / Final / Draft

---

📝 2. Executive Summary (1–2 pages)

• Overview of consumer interaction preferences this month
• Key shifts from previous cycle
• Top three actionable insights
• One “Emerging Signal” for strategic attention

---

🧪 3. Research Overview

Metric	Description
Sample Size	Total validated responses (e.g., 12,453)
Data Collection Channels	WhatsApp, Web, SMS, USSD, Mobile App
Methodologies	Mixed-methods, NLP for open text, sentiment scoring
Demographics Captured	Age, gender, language, location, income (where possible)
GPT Prompt Summary	Count, structure, language use

---

🔍 4. Key Findings by Theme

Organized into subsections:

• Channel Preferences
• Tone & Communication Style
• Response Timing
• Preferred Devices
• Message Format (text vs. voice vs. emoji)

Each section includes:

• 📊 Key Stat (e.g., “63% prefer WhatsApp over Email”)
• 💬 Sample Quote
• 📈 Trend direction (+/− compared to last month)

---

📊 5. Data Visualizations

• Bar charts: channel ranking
• Pie charts: tone preference breakdown
• Heatmaps: response time windows by region
• Word clouds: most common open-text phrases
• Sentiment graphs: emotion by platform

---

👥 6. Demographic Communication Profiles

Create 3–6 consumer profiles (personas), including:

Persona Name	Description
“The Voice-First Youth”	Ages 18–25, prefers WhatsApp voice notes, empathetic tone
“Formal Flex Professional”	Ages 30–45, email preferred, clear, respectful tone
“Emoji-Driven Parent”	Mid-age, likes informal messages with emojis, after 7 p.m.

---

📈 7. Trend Analysis

Theme	Direction	Comment
WhatsApp Usage	↑ 8%	More use in rural areas due to better accessibility
Email Satisfaction	↓ 12%	Users report delay in replies and lack of personalization
Voice Notes	Stable	Continued preference among youth segments

---

🗺️ 8. Regional Insights

Region	Top Channel	Tone Preference	Notable Insight
Gauteng	WhatsApp	Direct/Fast	Early morning engagement highest
Limpopo	Voice Call	Empathetic	Preference for personal tone remains strong