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SayPro Data Collection Sheet: For organizing raw data inputs

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SayPro Data Collection Sheet Template

Purpose: To systematically organize raw inputs gathered across SayPro’s digital platforms and field research channels
Developed by: SayPro Consumer Behaviour Analysis Research Office
Governed by: SayPro Research Royalty Protocols


🧾 1. Overview of the Template

FeatureDescription
🗃️ Use CaseCaptures raw response data before cleaning and analysis
📲 Input SourcesSayPro Website, WhatsApp, SMS, Mobile App, Chatbot, USSD
🌐 SupportsMultilingual inputs, open- and closed-ended responses
FormatsMicrosoft Excel (.xlsx), Google Sheets, CSV

📂 2. Sheet Structure & Fields

Column NameDescriptionFormat Example
Entry IDUnique identifier for each responseUSR-001, BOT-846
Date/TimeTimestamp of submission2025-06-14 16:43
Source ChannelPlatform of submissionWhatsApp, SMS, Web
Region/LocationUser’s general areaGauteng, eThekwini, Limpopo
LanguageLanguage used in responseEnglish, isiZulu
Age GroupAge category (if available)18–24, 25–34
GenderOptional demographicMale, Female, Other, Prefer not to say
Prompt IDCorresponding GPT or survey question IDCOMM-02
Raw ResponseDirect user input or chatbot output“I prefer voice notes for urgent messages.”
Response TypeOpen text / Single choice / Multi-choiceText, A–E, Tick List
Sentiment Score (optional)Auto-detected by AI (−1 to +1 scale)0.7 (positive)
Validation StatusPass / Fail / Needs ReviewPass
Flag NotesComments on data quality or anomalies“Duplicate entry” or “Incomplete response”

📁 3. Additional Tabs (Optional)

Tab NamePurpose
Summary DashboardAuto-calculated totals by channel, region, tone
Flagged EntriesHighlighted responses for review
Validation LogNotes from manual and automated data checks
Prompt TrackerLinks response IDs to original prompts
Consent LogTimestamps and method of consent confirmation (if collected separately)

🛡️ 4. Data Protection & Integrity Notes

  • Personally Identifiable Information (PII) is not stored unless encrypted and flagged.
  • Sheet includes access control suggestions and audit trail tracking for shared environments.
  • All fields comply with SayPro Research Royalty’s Data Security Standards, GDPR, and POPIA.

📝 5. Template Example (Sample Row)

Entry IDDate/TimeChannelRegionLanguageAge GroupGenderPrompt IDRaw ResponseTypeSentimentStatusNotes
USR-00922025-06-22 14:02WhatsAppLimpopoEnglish25–34Female

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