SayPro Data Collection Sheet: For organizing raw data inputs
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: Use Chat Button 👇
Purpose: To systematically organize raw inputs gathered across SayPro’s digital platforms and field research channels Developed by: SayPro Consumer Behaviour Analysis Research Office Governed by: SayPro Research Royalty Protocols
🧾 1. Overview of the Template
Feature
Description
🗃️ Use Case
Captures raw response data before cleaning and analysis
📲 Input Sources
SayPro Website, WhatsApp, SMS, Mobile App, Chatbot, USSD
🌐 Supports
Multilingual inputs, open- and closed-ended responses
✅ Formats
Microsoft Excel (.xlsx), Google Sheets, CSV
📂 2. Sheet Structure & Fields
Column Name
Description
Format Example
Entry ID
Unique identifier for each response
USR-001, BOT-846
Date/Time
Timestamp of submission
2025-06-14 16:43
Source Channel
Platform of submission
WhatsApp, SMS, Web
Region/Location
User’s general area
Gauteng, eThekwini, Limpopo
Language
Language used in response
English, isiZulu
Age Group
Age category (if available)
18–24, 25–34
Gender
Optional demographic
Male, Female, Other, Prefer not to say
Prompt ID
Corresponding GPT or survey question ID
COMM-02
Raw Response
Direct user input or chatbot output
“I prefer voice notes for urgent messages.”
Response Type
Open text / Single choice / Multi-choice
Text, A–E, Tick List
Sentiment Score(optional)
Auto-detected by AI (−1 to +1 scale)
0.7 (positive)
Validation Status
Pass / Fail / Needs Review
Pass
Flag Notes
Comments on data quality or anomalies
“Duplicate entry” or “Incomplete response”
📁 3. Additional Tabs (Optional)
Tab Name
Purpose
Summary Dashboard
Auto-calculated totals by channel, region, tone
Flagged Entries
Highlighted responses for review
Validation Log
Notes from manual and automated data checks
Prompt Tracker
Links response IDs to original prompts
Consent Log
Timestamps and method of consent confirmation (if collected separately)
🛡️ 4. Data Protection & Integrity Notes
Personally Identifiable Information (PII) is not stored unless encrypted and flagged.
Sheet includes access control suggestions and audit trail tracking for shared environments.
All fields comply with SayPro Research Royalty’s Data Security Standards, GDPR, and POPIA.
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