SayPro Monthly Activity & Time Log

Employee Name: ____________________
Month / Year: ____________________
Role / Project Name: ____________________

#	Date	Start – End Time	Activity Category	Activity Description	Stakeholder / Team	Time (hrs)	Deliverable / Output
1	YYYY‑MM‑DD	09:00 – 11:15	Qualitative Analysis Review	Reviewed May user interview transcripts	Research Team	2.25	Notes summary, theme cluster
2	YYYY‑MM‑DD	11:30 – 12:30	Stakeholder Interview	60‑min call with Product Lead discussing insights	Product Team	1.0	Interview notes, key quotes
3	YYYY‑MM‑DD	13:00 – 15:00	Report Drafting	Drafted Executive Summary & Recommendations	—	2.0	First draft v1 of report
4	YYYY‑MM‑DD	15:15 – 16:00	Team Meeting	May Qual Insights discussion	UX & Support Teams	0.75	Meeting notes, action log
5	YYYY‑MM‑DD	16:15 – 17:00	Admin / Time Reporting	Completed time log & updated internal tracker	—	0.75	Updated time entries
…	…	…	…	…	…	…	…
Total Hours						___

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🛠️ Instructions for Use

1. Date / Time – Log each work session per line with specific start and end times. Include breaks separately.
2. Category – Use standard categories (e.g., Client Interviews, Data Analysis, Report Writing, Meetings, Admin).
3. Description – Be specific—include document names, topics discussed, or task details.
4. Stakeholder / Team – Who you engaged with or delivered the work for.
5. Time (hrs) – Enter decimal hours (e.g., 0.75 for 45 minutes).
6. Deliverable – Link your activity to a deliverable or milestone where possible.

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✅ Best Practices

• Log daily: Complete or update entry at day’s end to ensure accuracy.
• Be specific: Instead of “worked on report,” mark “drafted recommendations section of May Qual Report.”
• Reflect goals: Show how your time aligns with SayPro deliverables and client/project objectives.
• Round thoughtfully: Record actual time—not rounded-up blocks—and be ready to justify if asked.
• Share monthly: Submit to your manager or upload to the SayPro project tracker by the 1st working day following month-end.