SayPro Documentation: Complete required documentation for submission to SayPro, including lists of identified barriers, detailed reports, and suggestions for improvement.

SayPro Documentation

Objective: Ensure all findings from the physical barrier assessment are formally documented for submission to SayPro. This includes complete lists, reports, visual evidence, and improvement recommendations.

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1. Required Submission Components

All SayPro teams and contributors must compile and submit the following documents:

✅ Barrier Identification Lists

• Lists of up to 100 physical barriers generated from GPT-powered prompts.
• Must be organized by:
  • Facility Area (e.g., entrance, restroom, parking)
  • Type of Barrier (e.g., structural, sensory, mobility-related)
  • Population Affected (e.g., elderly, disabled, parents with strollers)

Format: Excel spreadsheet or SayPro List Template (.csv or .xlsx)

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✅ Detailed Site Reports

• On-the-ground or virtual assessments conducted using SayPro tools.
• Must include:
  • Facility name and location
  • Photos (if applicable)
  • Notes on severity, frequency, and urgency of each barrier
  • Observations from staff or patient feedback
  • Dates and names of assessors

Format: SayPro Report Template (.docx or PDF)

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✅ Suggestions for Improvement

• Actionable recommendations tied to each identified barrier.
• Should consider:
  • Cost-effective or short-term solutions
  • Long-term infrastructure upgrades
  • ADA or local accessibility standards
  • User-centric design improvements

Format: Included in report or as a separate Recommendations Sheet

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✅ Summary Cover Sheet

• Brief summary of findings
• Facility name, assessment team, and contact information
• Number of barriers identified
• Number of suggested actions provided

Format: SayPro Cover Sheet Template (auto-generated via platform)

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2. Submission Process

• Upload all documentation via the SayPro Monthly Submission Portal
• Ensure files are named using the following format:
  FacilityName_MonthYear_DocumentType (e.g., GreenClinic_June2025_BarrierList.xlsx)
• Deadline: June 30, 2025, 23:59

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3. Post-Submission Review

• SayPro Quality & Accessibility Teams will review submissions in July.
• Feedback will be issued by July 15.
• Top submissions may be selected for feature in SayPro Best Practice Highlights – Q3.