SayPro Feedback Loop Documentation Template – For recording revisions, comments, and feedback.

SayPro Templates to Use

SayPro Feedback Loop Documentation Template

Purpose:
The SayPro Feedback Loop Documentation Template is designed to systematically capture all revisions, comments, and feedback related to AI prompt outputs, topic extractions, and research data. This template supports the continuous improvement cycle by providing clear documentation of changes and decision-making processes.

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SayPro Key Features and Sections

1. Document Information
   • Document Title: Name of the feedback document or related research output
   • Version Number: Current revision version
   • Date: Date of feedback entry or revision
   • Prepared By: Name and ID of the person documenting feedback
   • Project/Research Theme: Relevant project or topic area
2. Original Output Reference
   • Prompt Used: Text or ID of the GPT prompt that generated the output
   • Date of Original Output: When the initial data or topics were produced
   • Output Summary: Brief description of the original content or dataset
3. Feedback Entries Table
   A structured table to log all feedback and revisions, typically with columns for:
   • Entry Number: Sequential numbering for tracking
   • Date of Feedback: When the feedback was given
   • Feedback Provider: Name and role of the individual providing comments
   • Feedback Description: Detailed notes on issues identified, suggestions, or questions
   • Action Taken: Description of revisions or follow-up actions performed
   • Status: Current status of the feedback item (e.g., Open, In Progress, Resolved)
4. Summary of Changes
   • Consolidated overview of all major revisions made during the feedback cycle
   • Highlights of key improvements and remaining action points
5. Sign-Off Section
   • Confirmation by responsible parties that feedback has been addressed
   • Date and signature fields for accountability

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SayPro Usage Guidelines

• Update the feedback log continuously throughout the research cycle to capture real-time improvements.
• Use clear, specific language to describe feedback and actions taken.
• Share the document regularly with the research team and coordinators to maintain transparency.
• Store the completed feedback documentation in SayPro’s centralized repository for audit and reference.

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SayPro Benefits

• Ensures a transparent, traceable record of feedback and refinements
• Facilitates collaborative problem-solving and quality enhancement
• Supports ongoing learning and prompt optimization
• Provides documentation for reporting and institutional memory