SayPro Hands-on GPT Prompt Crafting and Data Extraction Guide
🧠 1. Define Your Objective
Clearly state what you want the GPT model to help you achieve. Examples:
- Generate educational content
- Extract themes from survey data
- Summarize research articles
- Classify responses into categories
Example Objective: “Extract key issues affecting rural learners from monthly survey responses.”
✍️ 2. Crafting Effective Prompts
Use the “Role + Task + Context + Format” formula:
🔹 Template:
cssCopy codeYou are [Role]. Your task is to [Task]. Use the following [Context]. Provide your response in [Format].
🔹 Examples:
- Role: Educational Data Analyst
- Task: Identify recurring challenges
- Context: Monthly survey feedback from 500 students
- Format: Bullet points or categorized list
Prompt Example:
“You are an educational data analyst. Your task is to extract the top five recurring challenges mentioned by students. Use the survey responses below. Provide the result in a bulleted list under three themes: academic, financial, and social.”
🔎 3. Prompt Types for SayPro Use Cases
Purpose | Prompt Starter |
---|---|
Extract themes | “List the common themes found in…” |
Generate content | “Write a 300-word blog on…” |
Classify qualitative data | “Categorize the following responses into…” |
Summarize long text | “Summarize the key points of…” |
Translate data | “Translate the following responses to English…” |
Generate survey questions | “Create 5 Likert-scale questions based on…” |
Identify outliers | “Spot unusual or contradictory responses from…” |
📊 4. Data Extraction & Structuring Tips
🔹 Step-by-step Process:
- Feed GPT Small Batches (e.g., 20–50 responses at a time)
- Use Consistent Structure (label entries or responses clearly)
- Ask for Summary or Categories (group by theme, region, age, etc.)
- Request Output as Tables if needed Example: “Present this data in a table with columns: Category, Response Summary, Frequency”
🛠️ 5. Sample Advanced Prompts
🧾 Categorizing Open-Ended Survey Responses
pgsqlCopy codeYou are a qualitative research assistant. Analyze the following 30 student responses and group them into no more than 5 thematic categories. Provide a short description and frequency count for each category.
📚 Generating Educational Blog Content
pgsqlCopy codeYou are an education policy writer. Write a 500-word blog post on how infrastructure affects learning outcomes in low-income schools. Use a professional yet engaging tone.
🧰 6. Tools and Tips for Hands-on Practice
- Start Simple: Begin with clear, single-objective prompts.
- Iterate: Test and refine your prompt if the result isn’t useful.
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