SayPro Monitoring & Evaluation (M&E) Data Sheet
The SayPro M&E Data Sheet is a standardized tool designed to capture key project indicators, track progress over time, and support evidence-based evaluation. It provides a structured format for data entry, ensuring consistency and accuracy in reporting across all SayPro initiatives.
Key Features of the SayPro M&E Data Sheet
- Indicator Definition: Clear description of each KPI being monitored.
- Baseline Data: Initial measurement before project intervention.
- Targets: Expected performance goals for defined reporting periods.
- Data Collection Frequency: How often data is collected (monthly, quarterly, etc.).
- Data Sources: Origin of the data (surveys, administrative records, etc.).
- Actual Data: Recorded values during each reporting period.
- Analysis Notes: Space for qualitative comments or explanations.
- Responsible Person: Assigned staff member accountable for data accuracy.
Sample SayPro M&E Data Sheet Layout
| Indicator ID | Indicator Name | Description | Baseline | Target (Monthly/Quarterly) | Data Collection Frequency | Data Source | Reporting Period | Actual Value | Analysis Notes | Responsible Person |
|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Awareness of SayPro Programs | % of target audience aware of programs | 35% | 50% | Quarterly | Survey | Q1 2025 | 42% | Awareness increased due to new campaign | Research Officer |
| 2 | Consumer Satisfaction Score | Average satisfaction rating (1-5 scale) | 3.8 | 4.5 | Monthly | Feedback Forms | Jan 2025 | 4.2 | Positive feedback on service delivery | M&E Coordinator |
| 3 | Service Uptake | Number of consumers using SayPro services | 500 | 750 | Monthly | Service Records | Jan 2025 | 680 | Uptake growing, focus on rural areas | Program Manager |
| 4 | Behavioral Change | % change in target behavior adoption | 20% | 35% | Quarterly | Follow-up Survey | Q1 2025 | 25% | Education programs showing impact | Research Analyst |
How to Use the SayPro M&E Data Sheet
- Populate the Indicator Details: Define each indicator clearly, including description and baseline.
- Set Targets: Establish realistic and measurable targets aligned with project goals.
- Collect Data Regularly: Use appropriate tools and methods per data source and frequency.
- Record Actual Values: Enter collected data in the ‘Actual Value’ column each reporting period.
- Analyze and Comment: Use the ‘Analysis Notes’ field to provide context or explain variances.
- Assign Responsibility: Clearly state who is accountable for data collection and verification.
Benefits of the SayPro M&E Data Sheet
- Promotes consistency in data collection and reporting.
- Facilitates real-time tracking of program progress.
- Enhances accountability by clarifying roles and responsibilities.
- Supports informed decision-making through systematic analysis.
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