SayPro Internal Sustainability Checklist

✅ SayPro Internal Sustainability Checklist

Department/Team Name: _________________________
Completed By: _________________________________
Date: ___________________
Month/Quarter: ___________________

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🌿 Section 1: Governance & Policy

Item	Question	Status (✓/✗/N/A)	Notes
1	Is there a designated sustainability or compliance focal point for your team?
2	Has your department reviewed SayPro’s environmental policy in the past 6 months?
3	Are sustainability goals clearly included in your project or department plans?
4	Are all staff aware of institutional sustainability responsibilities?
5	Is there a documented sustainability plan for your current activities?

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💡 Section 2: Energy & Resource Use

Item	Question	Status (✓/✗/N/A)	Notes
6	Are lights and equipment turned off when not in use?
7	Does the team use energy-efficient devices (e.g., LED lights, energy-saving settings)?
8	Is there regular monitoring of electricity usage?
9	Have steps been taken to reduce reliance on non-renewable energy?
10	Are printing and paper usage minimized (digital-first approach)?

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💧 Section 3: Water Management

Item	Question	Status (✓/✗/N/A)	Notes
11	Are low-flow fixtures installed where applicable?
12	Is water usage tracked or monitored?
13	Has the team taken action to reduce water waste?
14	Are leaks and water-related maintenance reported and resolved quickly?

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🗑️ Section 4: Waste & Materials

Item	Question	Status (✓/✗/N/A)	Notes
15	Is waste sorted into recyclable, compostable, and landfill streams?
16	Is e-waste handled through a responsible recycler?
17	Are sustainable materials preferred in procurement (e.g., recycled paper, non-toxic supplies)?
18	Has the team reduced use of single-use plastics?
19	Are toner and cartridges recycled?

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🚴 Section 5: Travel & Transport

Item	Question	Status (✓/✗/N/A)	Notes
20	Is virtual conferencing used to replace unnecessary travel?
21	Are low-emission or public transport options promoted among staff?
22	Is there a policy or incentive for carpooling or biking to work?

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📚 Section 6: Research & Teaching Integration

Item	Question	Status (✓/✗/N/A)	Notes
23	Are sustainability concepts integrated into research or teaching activities?
24	Are student or staff projects aligned with the SDGs or climate priorities?
25	Has the team submitted any sustainability-focused reports via SayPro GPT or SCRR portal?
26	Are AI tools like SayPro GPT used responsibly and transparently?

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📈 Section 7: Monitoring & Reporting

Item	Question	Status (✓/✗/N/A)	Notes
27	Are weekly or monthly compliance reports submitted on time?
28	Are sustainability performance metrics reviewed regularly?
29	Has your team addressed any outstanding non-compliance issues?
30	Are improvement actions documented and followed up?

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📝 Summary

• Total Items Checked: ____ / 30
• Overall Sustainability Compliance Status:
  ☐ Excellent (28–30)
  ☐ Good (22–27)
  ☐ Fair (15–21)
  ☐ Needs Improvement (<15)

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✍️ Sign-Off

Completed By: _______________________
Reviewed By (Supervisor): _______________________
Date Submitted: _____________________

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📤 Submission Instructions

• Upload to SayPro Digital Portal or email to: compliance@saypro.org
• File name: SustainabilityChecklist_DeptName_MMYYYY.pdf
• Required: Monthly, by the 5th of the following month