SayPro Completed interview transcripts and raw audio files

Managing Interview Transcripts and Raw Audio Files

1. Finalizing Transcripts

• Ensure transcripts are fully anonymized—remove or mask any personally identifiable information (PII).
• Verify transcription accuracy:
  • Check for completeness and clarity
  • Include speaker labels and timestamps where applicable
• Save in approved formats:
  • .docx, .txt, or .pdf for transcripts

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2. Organizing Raw Audio Files

• Label audio files clearly with participant ID, date, and study code (e.g., SCRR6_Participant45_2025-06-01.mp3).
• Use approved audio formats:
  • .mp3, .wav, or .m4a
• Ensure recordings are securely stored and backed up on SayPro servers or designated encrypted drives.

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3. Uploading to SayPro Portal

• Log in to the SayPro Research Portal
• Navigate to:
  Data Upload > Interviews > [Relevant Project Folder]
• Upload:
  • Transcript files
  • Raw audio files
• Confirm uploads complete without errors.

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4. Linking Transcripts and Audio

• In your documentation or metadata sheets, link each transcript to its corresponding audio file by file name or participant ID.

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5. Data Privacy Compliance

• Only upload to SayPro-approved platforms.
• Maintain confidentiality and follow ethical guidelines for data handling.

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6. Backup and Documentation

• Keep a secure personal backup until final confirmation of upload acceptance.
• Document the upload date and file versions in your activity log.