SayPro portal by deadlines.

SayPro Documentation Submission Process

✅ Step 1: Organize Final Documents

Ensure all required materials are finalized and labeled clearly:

Common Files to Prepare:

Document Type	Recommended Format	File Naming Convention Example
Thematic Analysis Report	.pdf or .docx	SCRR6_InterviewAnalysis_EasternCape_May2025.pdf
Interview Transcripts (Anonymized)	.docx or .txt	Transcript_ID1234_Gauteng.txt
Consent Logs	.xlsx or .pdf	ConsentLog_SCRR6_May2025.xlsx
Coding Sheet (Insight Tagging)	.xlsx	ThemeCoding_MOT-EMO-BAR_BEH_Segments.xlsx
Privacy Compliance Checklist	.pdf	PrivacyChecklist_SCRR6_ResearchTeam01.pdf
Interview Prompt Tracker (if used)	.xlsx	PromptUsage_Tracker_Generation5.xlsx

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✅ Step 2: Log into the SayPro Portal

Navigate to:
🔗 https://research.saypro.online/submit (or your assigned SayPro Research environment)

Use your SayPro credentials and select the correct research stream:

• 📂 SCRR-6: Consumer Interviews
• Or any relevant research unit (e.g., SCRR-1, SCRR-15)

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✅ Step 3: Upload Files to Assigned Submission Folder

In the submission interface:

1. Click “Upload Documentation”
2. Choose the correct reporting cycle or deadline batch
3. Upload all finalized documents under appropriate headers:
   • Report
   • Transcripts
   • Supporting Documents
   • Compliance Checklists

📌 Ensure that file names match SayPro’s naming conventions to avoid rejection.

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✅ Step 4: Complete Submission Checklist

Before clicking submit, you will be asked to:

• ✅ Confirm file categories
• ✅ Tick a submission confirmation box
• ✅ Enter your team name and submission lead
• ✅ Agree to SayPro ethical and privacy policies

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✅ Step 5: Confirm Submission

After successful upload:

• Receive an on-screen confirmation message
• A downloadable submission receipt (PDF) will be generated
• You’ll receive an email confirmation with a timestamp and document log

🛠 Need to make changes? You have 24 hours to resubmit unless it’s the final cutoff.

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📅 Deadlines

Always refer to:

• 📌 SayPro Submission Calendar on your portal homepage
• Or contact: research@saypro.org for updated timelines

Late submissions may be escalated to the SayPro Quality Compliance Office.