SayPro Documentation of any anomalies or issues encountered

⚠️ SayPro Documentation of Anomalies and Issues

Objective:
To systematically document any anomalies, irregularities, or issues encountered during data collection, analysis, or program implementation to ensure transparency, facilitate troubleshooting, and support continuous improvement.

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🎯 Purpose

• Capture detailed records of unexpected events, data inconsistencies, or operational challenges
• Enable timely identification and resolution of problems impacting research quality or project outcomes
• Provide a reference for future risk mitigation and process enhancement
• Maintain accountability and thorough audit trails within SayPro projects

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🔄 Documentation Process

1. Identification
   • Detect anomalies or issues during any phase of project execution or data handling.
2. Recording Details
   • Log the nature of the anomaly or issue, including date, location, personnel involved, and potential impact.
   • Describe steps taken to investigate and address the problem.
3. Reporting
   • Submit detailed reports via SayPro’s documentation platform or designated reporting channels.
   • Notify relevant supervisors or teams promptly.
4. Review and Follow-up
   • Review documented cases in team meetings or review sessions to determine corrective actions.
   • Track resolution status and lessons learned.

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✅ Benefits

• Enhances data integrity and reliability of research findings
• Facilitates proactive problem-solving and risk management
• Improves organizational learning and process refinement
• Supports compliance with quality assurance and audit requirements

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🏛️ Managed By

SayPro Quality Assurance Unit
In collaboration with:

• SayPro Project Management Teams
• SayPro Economic Impact Studies Research Office