SayPro Collaboration Protocol for Check-Ins
Objective: Foster consistent, productive engagement with SayPro mentors, managers, and peer researchers during all scheduled check-in sessions.
✅ 1. Prepare Before Every Check-In
- Know the agenda – Check meeting invites or internal platforms (Slack, SayPro Portal, etc.)
- Update your task log – List accomplishments, pending items, and blockers.
- Bring questions or insights – Be ready to share feedback or request guidance.
- Have your files ready – Drafts, reports, GPT outputs, topic lists, etc.
📅 2. Attend Consistently & On Time
| Meeting Type | Frequency | Format |
|---|---|---|
| 1-on-1 with Mentor | Weekly or biweekly | Online / in-person |
| Team Research Check-In | Weekly | Online (Zoom/Teams) |
| Project-Specific Reviews | As needed | Hybrid |
Tip: Join 5 minutes early and turn your camera on (if appropriate).
🧑💻 3. Engage Actively
- Contribute updates clearly and concisely (use the “What, So What, Now What” format):
- What you did
- Why it matters
- What’s next
- Offer support to others (e.g., share your GPT prompt structure or a resource)
- Be receptive to feedback and ask clarifying questions
- Record key takeaways for follow-up
📋 4. Follow Up Promptly
After check-ins:
- Update your tracker with new deadlines or assigned tasks
- Implement any changes or suggestions from mentors
- Share revised work or next steps in the shared drive or designated platform
🛠 Tools for Productive Collaboration
| Purpose | Tool |
|---|---|
| Scheduling | Google Calendar / SayPro Portal |
| Document sharing | Google Drive / SayPro Cloud |
| Task tracking | Trello / Notion / Excel |
| Communication | Email / WhatsApp Group / Slack |
| Joint editing | Google Docs / Word Online |
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