SayPro Attend Weekly Review Meetings Discuss trends and barriers

Weekly Review Meeting Guide: Discussing Trends and Barriers

1. Preparation Before Meeting

• Review the latest weekly report on performance metrics and segment analysis.
• Identify key trends (positive or negative) emerging from the data.
• Note any operational, market, or data-related barriers encountered during the week.
• Prepare relevant questions or suggestions for discussion.

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2. Meeting Agenda – Sample Talking Points

A. Opening & Overview

• Brief summary of the week’s performance highlights across segments.
• Note any significant competitor movements or market shifts.

B. Trends Discussion

• Highlight emerging positive trends (e.g., increased retention in certain segments, growing market share, successful marketing campaigns).
• Discuss any declining or concerning trends (e.g., drop in sales volume, increased churn, segment underperformance).
• Share any insights from new data sources or segmentation analyses.

C. Barriers and Challenges

• Present operational challenges impacting data collection or analysis (e.g., incomplete data, system issues).
• Discuss market or competitive barriers (e.g., aggressive competitor campaigns, regulatory changes).
• Highlight internal process barriers (e.g., delays in report submissions, coordination issues).

D. Collaborative Problem-Solving

• Brainstorm potential solutions to address identified barriers.
• Assign action items or responsibilities to team members.
• Set deadlines for follow-up on unresolved issues.

E. Closing & Next Steps

• Summarize key decisions and action points.
• Confirm schedule for next review meeting.
• Encourage open communication and data sharing between teams.

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3. Sample Phrases for Use During the Meeting

• “Our analysis shows a positive growth trend in the 18-24 age segment, driven by targeted digital campaigns.”
• “We noticed a drop in retention rates for the Rural Seniors segment, possibly linked to limited outreach initiatives.”
• “Data quality issues in the new CRM system have delayed some of our reporting—looking into corrective measures.”
• “Competitor X’s recent pricing adjustment seems to be affecting our market share in the urban adult segment.”
• “I suggest we pilot a focused loyalty program to counter churn in the most affected segments.”
• “Let’s assign someone to lead the review of data completeness to prevent reporting delays next month.”