Author: Bonolo Marishane

SayPro Tasks to be Done for January

📅 Period: 01 January 2025 – 31 January 2025

---

🔹 1. Daily Login to SayPro Website (Mandatory)

🔹 2. Generate and Submit 3 GPT Prompts Weekly (Total: 12 prompts)

🔹 3. Extract and Clean 100 Topics per Prompt (Total: 1,200 topics)

🔹 4. Tag and Categorize Topics Using SayPro Guidelines

🔹 5. Submit Weekly Progress Reports via SayPro Dashboard

---

📄 Task Description:

Every week, participants are required to submit a detailed progress report through the SayPro dashboard. This report summarizes your completed tasks, challenges faced, and plans for the next week, helping supervisors monitor progress and provide timely feedback.

---

🗓 Submission Schedule:

Week	Reporting Period	Deadline
Week 1	Jan 1 – Jan 7	Sunday, Jan 7 (23:59)
Week 2	Jan 8 – Jan 14	Sunday, Jan 14 (23:59)
Week 3	Jan 15 – Jan 21	Sunday, Jan 21 (23:59)
Week 4	Jan 22 – Jan 31	Friday, Jan 31 (23:59)

---

📝 Report Content Requirements:

• Summary of tasks completed:
  • Number of GPT prompts generated and submitted
  • Number of topics extracted, cleaned, tagged, and categorized
  • Confirmation of daily logins and any missed days (with reasons)
• Challenges faced:
  • Technical issues, delays, unclear instructions, or other obstacles
• Plans for next week:
  • Focus areas, improvements, or questions for supervisors
• Additional comments or feedback:
  • Suggestions or remarks regarding the SayPro platform or task process

---

✅ Submission Instructions:

• Log in to the SayPro dashboard
• Navigate to the Weekly Progress Report section
• Fill out the report form completely and accurately
• Attach any relevant files if requested (e.g., samples of prompts or topics)
• Submit before the weekly deadline

---

❗ Important Notes:

• Late or missing reports may impact your evaluation
• Be honest and detailed to ensure effective support
• Keep personal copies of submitted reports for reference

SayPro Tasks to be Done for January

📅 Period: 01 January 2025 – 31 January 2025

---

🔹 1. Daily Login to SayPro Website (Mandatory)

🔹 2. Generate and Submit 3 GPT Prompts Weekly (Total: 12 prompts)

🔹 3. Extract and Clean 100 Topics per Prompt (Total: 1,200 topics)

---

🔹 4. Tag and Categorize Topics Using SayPro Guidelines

---

📘 Task Description:

Once 100 topics are extracted and cleaned for each GPT prompt, the next step is to tag and categorize them based on the official SayPro Topic Categorization Guidelines. This ensures that the topics are searchable, organized, and usable in broader SayPro content systems or databases.

---

🎯 Objective:

• Enhance the structure, discoverability, and semantic grouping of each topic
• Align each topic with one or more relevant tags (descriptive keywords) and categories (broader topic domains)
• Enable filtering, content planning, and AI training use cases through standard classification

---

🧩 Key Definitions:

• Tags: Specific keywords that describe the nature, format, function, or use-case of the topic
  • Examples: “AI”, “Small Business”, “Wellness”, “How-To”, “Finance Tips”
• Categories: Broad topic domains based on SayPro’s standard taxonomy
  • Examples: “Education”, “Technology”, “Health”, “Entrepreneurship”, “Environment”

---

🛠️ Steps to Tag and Categorize Topics:

1. Review the Cleaned Topic List (100 per prompt)
   • Confirm all topics are relevant and clearly written
2. Apply Tags
   • Assign 2–5 tags per topic
   • Tags should be concise and directly reflect the topic’s focus
   • Avoid redundant or generic terms (e.g., “General”, “Topic”)
3. Assign Categories
   • Choose one primary category per topic based on SayPro guidelines
   • Optional: Assign one secondary category if applicable
4. Use SayPro-approved List
   • Use only approved tags and categories from SayPro’s current taxonomy
   • If unsure, request an updated list from your supervisor or project lead
5. Format the Output
   • Use a table or spreadsheet format for clarity
   • Suggested columns:
     • Topic
     • Tags (comma-separated)
     • Primary Category
     • Secondary Category (if needed)

---

📋 Example Entry:

Topic	Tags	Primary Category	Secondary Category
Energy-efficient lighting for small offices	energy-saving, lighting, office, SME	Environment	Entrepreneurship
Mental health tips for remote workers	mental health, remote work, wellness	Health	Work & Lifestyle
How to file annual tax returns for freelancers	taxes, freelancing, finance, filing	Finance	Entrepreneurship

---

📅 When to Submit:

You should tag and categorize the topics immediately after cleaning them for each week’s 3 prompts. This means completing 300 topics per week along with tagging and categorization.

Week	Topics	Due By
Week 1	300	Sunday, Jan 5
Week 2	300	Sunday, Jan 12
Week 3	300	Sunday, Jan 19
Week 4	300	Sunday, Jan 26
Total	1,200	—

---

❗ Important Notes:

• Use the most updated SayPro taxonomy and naming conventions
• Ensure no topic is left untagged or uncategorized
• Double-check for consistency (e.g., spelling, case sensitivity, tag formatting)
• Store in SayPro-approved file format (e.g., Excel, Google Sheets, CSV)

SayPro Tasks to be Done for January

📅 Period: 01 January 2025 – 31 January 2025

---

🔹 1. Daily Login to SayPro Website (Mandatory – see full details above)

---

🔹 2. Generate and Submit 3 GPT Prompts Weekly (Total of 12 prompts in January – see full breakdown above)

---

🔹 3. Extract and Clean 100 Topics per Prompt

Total Topics for January: 1,200
(100 topics x 12 prompts)

---

📘 Task Description:

After creating and submitting each GPT prompt, you must extract and clean 100 relevant topics based on the content or domain of the prompt. This ensures high-quality, categorized data that can be used for training, content generation, or research.

---

✅ Objective:

• To develop clear, accurate, and relevant topic lists related to each GPT prompt.
• To refine AI-generated outputs or human-collected keywords into structured, usable formats.
• To ensure that the topics align with SayPro’s content quality standards and potential use in AI/learning systems.

---

🛠️ Steps to Complete This Task for Each Prompt:

1. Review Your GPT Prompt
   • Understand the context and domain of your prompt (e.g., education, health, technology).
2. Extract Topics
   • You can extract keywords, themes, or sub-topics from:
     • The GPT output (if applicable)
     • Related research or domain knowledge
     • Brainstorming relevant topic areas based on the prompt
3. Clean the List
   • Remove duplicates or overly similar topics
   • Ensure correct spelling and grammar
   • Keep phrasing consistent (e.g., use either noun phrases or complete terms)
   • Avoid off-topic or vague entries
4. Format the Topics List
   • Numbered list (1 to 100)
   • Use plain text or Excel/CSV format if specified
   • Ensure clarity and readability (no jargon unless relevant to the prompt)

---

📋 Sample Prompt & Topics Example:

Prompt: “Write a detailed guide on how small businesses can reduce energy costs in 2025.”
Cleaned Topics (first 5 of 100):

1. Energy-efficient lighting for small offices
2. Smart thermostats in retail businesses
3. Solar energy incentives for SMEs
4. Reducing HVAC costs in warehouses
5. Government rebates for green energy upgrades

→ Continue this list to 100 well-targeted, relevant topics.

---

📅 Submission Guidelines:

Week	Prompt Count	Topics to Submit	Due By
Week 1	3 prompts	300 topics	Sunday, Jan 5
Week 2	3 prompts	300 topics	Sunday, Jan 12
Week 3	3 prompts	300 topics	Sunday, Jan 19
Week 4	3 prompts	300 topics	Sunday, Jan 26
Total	12 prompts	1,200 topics	—

---

❗ Important Notes:

• Consistency and relevance are key – the topics must relate logically to the prompt.
• You may use spreadsheets for easier sorting and editing.
• Backup your files in case of upload or submission issues.
• If unsure about topic quality, check examples or reach out to SayPro support.

SayPro Tasks to be Done for January

📅 Period: 01 January 2025 – 31 January 2025

---

🔹 1.SayPro Daily Login to SayPro Website (Mandatory Task)

(As described earlier – see above for full details)

---

🔹 2.SayPro Generate and Submit 3 GPT Prompts Weekly

Total Prompts for January: 12 prompts (3 prompts × 4 weeks)

---

📘 Task Description:

Each participant is required to create and submit 3 original GPT prompts per week via the SayPro platform or through the assigned submission channel (e.g., Google Form, SayPro Dashboard).

What is a GPT Prompt?
A GPT prompt is a clear and structured input that can be used to guide a generative AI like ChatGPT to produce meaningful content. These prompts can be used for educational, business, creative, or productivity purposes.

---

🗓 Submission Schedule:

Week	Date Range	Prompts Due	Total
Week 1	Jan 1 – Jan 7	3 prompts	3
Week 2	Jan 8 – Jan 14	3 prompts	3
Week 3	Jan 15 – Jan 21	3 prompts	3
Week 4	Jan 22 – Jan 31	3 prompts	3
Total			12

---

🧾 Prompt Requirements:

• Must be original (not copied from other sources)
• Must be clear, purposeful, and relevant to AI-driven tasks (e.g., writing, customer service, education, problem-solving, productivity)
• Avoid vague or overly broad inputs
• Prompts may be categorized by topic (e.g., business, education, creativity, health, etc.)

Example Prompts:

1. “Create a 5-day meal plan for a vegetarian athlete with a 2,500-calorie daily intake.”
2. “Write a professional response to a customer complaint about delayed shipping.”
3. “Explain the water cycle to a 10-year-old using simple terms and a short story.”

---

SayPro Submission Guidelines:

• Submit by Sunday evening of each week (23:59)
• Format: Typed and submitted via the designated SayPro platform or email/form
• Keep a personal backup of all prompts submitted

---

❗ Failure to Submit:

• Missing a week without valid reason may affect your participation review
• Late submissions may only be accepted with prior approval or supporting documentation

• SayPro Log into SayPro Website daily (mandatory)

✅ SayPro Tasks to be Done for January

📅 Period: 01 January 2025 – 31 January 2025

---

🔹 1.SayPro Daily Login to SayPro Website (Mandatory Task)

Description:
All participants are required to log into the SayPro website every day throughout the month of January 2025. This is a compulsory task and forms part of the participant’s daily responsibilities.

Objective:

• To maintain consistent engagement with SayPro’s platform
• To check for any updates, announcements, training materials, or tasks posted
• To demonstrate accountability and presence during the program period

Duration:

• Start Date: Wednesday, 01 January 2025
• End Date: Friday, 31 January 2025
• Total Days: 31 Days

Requirements:

• Log in using your official SayPro account credentials
• Ensure login is recorded in the system (a successful login confirmation or dashboard access)
• Complete any instructions or actions required upon login (e.g., reading announcements, acknowledging receipt, accessing learning modules)
• Recommended login time: before 10:00 AM daily to avoid missing any scheduled content or updates

Consequences of Non-compliance:

• Failure to log in daily without valid reason may lead to:
  • Recorded absence for the day
  • Potential disciplinary measures
  • Impact on completion status or certification (if applicable)

Tips for Success:

• Set a daily reminder or alarm to log in at a fixed time
• Use a planner, app, or digital calendar to track your login streak
• In case of technical issues, report them to SayPro support immediately
• Log in via a secure, stable internet connection to avoid incomplete sessions

SayPro Climate Event Observation Record – Standard Template

Purpose: To gather real-time or post-event documentation of climate impacts for use in reporting, research, training, and early warning systems.

---

🧾 1.SayPro Basic Event Details

Field	Description
Event Type	Flood / Drought / Heatwave / Cyclone / Wildfire / Landslide / Other
Location	City/Town, Province, Country
Date(s) Observed	Start and end date if known
Observer Name	SayPro Fellow or Partner
Source of Information	Direct observation / News report / Government update / Community account

---

📸 2.SayPro Event Description

Provide a short narrative or bullet points summarizing what happened.

Example:

• Heavy flooding in Durban (KwaZulu-Natal) on 12 May 2025
• Over 200 homes impacted, roads submerged
• Reported by local municipality and confirmed via field photos
• SayPro community volunteers helped distribute aid

---

📊 3.SayPro Impact Assessment

Impact Area	Description
People Affected	e.g., 1,000+ displaced, 3 fatalities reported
Infrastructure	Roads, bridges, schools damaged
Agriculture	Crop loss (specify type), soil erosion
Water Supply	Contamination or shortage
Electricity/Comms	Power outages or signal loss

---

🧠 4.SayPro Community Response & Notes

• How did the community respond?
• Were SayPro staff or fellows involved in relief or awareness efforts?
• Are there longer-term risks (e.g., displacement, food insecurity)?

---

📎 5.SayPro Attachments (If Available)

• Photos or screenshots
• Government alerts or weather bulletins
• Media articles or NGO reports
• WhatsApp or SMS reports (screenshots) from community observers

---

✅ 6.SayPro Verification

Field	Description
Verified by	[Name & Position]
Date Verified	[YYYY-MM-DD]
Cross-checked With	[e.g., SA Weather Service, local council, news site]

---

🗂️ File Naming & Storage

cssCopyEditSayPro_ClimateEvent_[EventType]_[Location]_[YYYYMMDD].pdf

Example: SayPro_ClimateEvent_Flood_Durban_20250512.pdf

SayPro Proof of Tasks – Documentation Template

Purpose: To verify task completion with screenshots, timestamps, and short descriptions for auditing, evaluation, and reporting purposes.

---

✅ 1.SayPro Cover Page / Task Summary Table

Task Name	Type of Proof	Date Completed	Screenshot Attached	Notes
GPT Prompt for “100 Climate Risks”	Screenshot of prompt and output	2025-06-04	✅	Used in May Report
SayPro Intranet Login	Screenshot of logged-in dashboard	2025-06-03	✅	Research files uploaded
Monthly Log Sheet Upload	File upload confirmation	2025-06-02	✅	File: May_Logsheet_2025.xlsx

---

🧾 2.SayPro Screenshot Examples (Required)

📸 A. GPT Prompt Execution

• Include full-screen image showing:
  • The exact prompt used (e.g., “List 100 emerging climate change challenges in Africa in 2025.”)
  • Visible output from GPT
  • Time stamp or browser date/time (optional but encouraged)

📸 B. SayPro Platform Activity

• SayPro Intranet or Research Portal login screenshot
• File upload confirmations (e.g., log sheets, topic lists, reports)
• Screenshot of document submission timestamps (if portal tracks it)

📸 C. Training/Engagement Tasks

• Attendance screenshot for Zoom, Google Meet, or Teams if relevant
• Photo of physical session if applicable (group with sign-in sheet)

---

📋 3.SayPro File Naming Format

All screenshots should follow a standard naming convention:

cssCopyEdit[YourName]_[TaskType]_[YYYYMMDD].jpg/png/pdf

Example: Naledi_GPTClimatePrompt_20250604.png

---

📎 4.SayPro Submission Folder Format

Organize your Proof of Tasks into a folder per month:

cssCopyEditSayPro_ProofOfTasks_[YourName]_May2025/
├── GPT_Prompts/
├── SayPro_Login_Proof/
├── Logsheet_Uploads/
├── Training_Screenshots/

---

📤 5.SayPro Where to Submit

• Upload to the SayPro Research Drive or Project Management Platform
• OR email as a zipped folder to your program lead or monitoring officer

SayPro Final Monthly Monitoring Report Template

Reporting Period: [Month, Year]
Submitted by: [Full Name]
Department/Program: [e.g., Research, Climate Innovation, Youth Engagement]
Supervisor/Reviewer: [Name]
Date of Submission: [YYYY-MM-DD]

---

1. SayPro Executive Summary

A brief overview of the month’s key achievements, challenges, and focus areas.

Example: “This month, the Research & Innovation team completed 2 field studies, submitted 3 annotated notes, and conducted training for 15 fellows on climate policy monitoring.”

---

2. SayPro Activities and Outputs Summary

Activity	Description	Output Delivered	Status (Completed/Ongoing/Delayed)	Notes
Literature Review	Reviewed 4 climate finance reports	Annotated Notes x4	Completed	Integrated into toolkit
Fellowship Training	Trained 25 youth fellows	Attendance register, slides	Completed	Positive feedback
GPT Research Prompt	Generated 100 climate topics	Topic List v2	Completed	Pending team review
Report Compilation	Drafted adaptation case study	1st draft shared	Ongoing	Final due next month

---

3. SayPro Monitoring Indicators

Indicator	Target	Achieved	Variance	Comments
Number of research documents submitted	5	4	-1	One report delayed due to review backlog
Number of fellows trained	25	27	+2	Exceeded target
Thematic analysis reports completed	2	2	0	On track

---

4. SayPro Key Insights & Learnings

• Climate adaptation training needs stronger integration of community voices.
• Youth fellows respond better to peer-led workshops than lecture formats.
• GPT-generated outputs require consistent human validation and annotation.

---

5. SayPro Challenges Faced

Challenge	Impact	Mitigation
Internet outage during training	Delay in content delivery	Switched to offline materials
Low attendance in 1 regional session	Missed coverage	Schedule make-up session next month

---

6. SayPro Planned Activities for Next Month

Activity	Objective	Responsible
Finalize 2 monthly research log sheets	Data validation	Research team
Host 1 climate innovation roundtable	Stakeholder engagement	Youth & Innovation team
Submit final adaptation summary report	Reporting compliance	Lead Fellow

---

7. SayPro Annexes/Attachments

• Monthly Research Log Sheet
• Annotated Research Notes
• Topic Lists Generated (if applicable)
• Participant Attendance or Training Materials
• Visual Data/Graphs (if used)

---

✅ Certification

I certify that the above information is accurate and complete to the best of my knowledge.

Name: ____________________________
Signature: _________________________
Date: ____________________________

SayPro Annotated Research Notes – Standard Format

Purpose: To capture insights from reports, interviews, or GPT-generated outputs, with annotations explaining context, reliability, relevance, and suggested next steps.

---

🧾 TEMPLATE STRUCTURE

Section	Description
Title	Clear, specific topic title (e.g., Urban Adaptation to Flooding in Lagos)
Date	YYYY-MM-DD
Source Type	Literature review, fieldwork, GPT prompt, government report, etc.
Author/Researcher	SayPro fellow/employee name
Related Program	e.g., Youth Climate Action, Climate Finance Watch, Adaptation Toolkit

---

✍️ EXAMPLE ENTRY

Title: Community-Based Flood Adaptation in Informal Settlements

Date: 2025-06-04
Source: GPT Output + UN Habitat 2024 Report
Author: Thabiso Mokoena
Program: SayPro Climate Adaptation Fellows

---

📄 Key Findings

Observation	Annotation	Source
Community-led drainage systems reduce local flood impacts by 60%	Particularly effective in high-density, low-income areas. Requires initial NGO facilitation.	UN Habitat Report 2024
Lack of land tenure limits formal adaptation investment	Policy reform needed; risk of eviction discourages infrastructure upgrades.	GPT Summary + Urban Studies Review
Women often lead informal early warning systems	Opportunity to formalize and fund these efforts. Gender integration needed in policy.	Interviews (SayPro Uganda Team)

---

📌 Researcher Notes

• Relevance: High for SayPro’s slum resilience strategy in 2025–2026.
• Reliability: Verified by cross-checking GPT output with UN sources and field notes.
• Next Steps:
  • Share case example in next SayPro Urban Adaptation Toolkit.
  • Explore micro-grant options for CBO-led infrastructure upgrades.

---

📎 Attachments

• Annotated bibliography
• Related visuals or data graphs
• PDFs or transcripts (if applicable)

---

✅ Review & Approval

Reviewed by	Date	Comments
[Team Lead Name]	[YYYY-MM-DD]	Approve for inclusion in quarterly sector brief

---

🔄 Usage Scenarios

• Input for monthly research summaries
• Content for training materials
• Source material for fellowship case studies
• Verification against GPT-generated outputs

---

SayPro Raw Topic Lists – Master Format

Purpose: To systematically extract a high-volume list of relevant topics in response to a GPT prompt. Each entry is unrefined but categorized for downstream analysis, clustering, or tagging.

---

🧾 Format Structure (Excel or Table Format)

#	Topic	GPT Prompt Reference	Category	Notes
1	Drought resilience among smallholder farmers	Emerging climate challenges in Africa	Adaptation	Rural-specific
2	Climate-induced migration patterns in West Africa	Emerging climate challenges in Africa	Social Impact	Data required
3	Carbon pricing in national climate strategies	Government policies on climate change	Policy	High-priority
4	Youth-driven solar innovation labs	Ways youth can engage in climate action	Innovation	Cross-cutting
5	Microgrids in off-grid communities	Renewable energy projects in 2024	Energy	Sub-Saharan focus

---

📋 Example: SayPro Raw Topic List

GPT Prompt: “List 100 emerging climate change challenges in Africa in 2025”

#	Topic
1	Water scarcity in arid zones
2	Rapid desertification in the Sahel
3	Glacier loss in the Rwenzori Mountains
4	Flooding in coastal urban centers
5	Cyclone frequency in Mozambique
6	River erosion along the Nile
7	Invasive species spread due to warming
8	Heat-related mortality in urban slums
9	Decline in livestock productivity
10	Disruption of pastoral migration routes
…	…
100	Saltwater intrusion into freshwater aquifers

---

✅ Instructions for Use

1. Each prompt generates a minimum of 100 topics
2. Categorize them manually or by AI-assisted tagging (e.g., climate risk, policy, innovation)
3. Store each list in a centralized SayPro folder, named using this format:
   • SayPro_RawTopicList_[PromptKey]_[YYYY-MM].xlsx
4. Include GPT prompt as metadata in the file or as a header note.

---