SayPro Ensure compliance with SayPro data governance and confidentiality protocols

SayPro Data Governance & Confidentiality Compliance Checklist

1. Data Access Control
   • Restrict data access only to authorized personnel based on roles.
   • Implement strong authentication methods (e.g., multi-factor authentication).
2. Data Classification
   • Classify data according to sensitivity (e.g., public, internal, confidential).
   • Handle each classification level according to SayPro’s policies.
3. Data Handling and Storage
   • Store data securely using encryption both at rest and in transit.
   • Use approved storage systems compliant with SayPro standards.
   • Avoid unauthorized data duplication or sharing.
4. Data Collection & Usage
   • Collect data strictly for stated and approved research or operational purposes.
   • Obtain explicit consent when required.
   • Ensure data minimization — collect only what is necessary.
5. Data Sharing and Transfer
   • Share data only with authorized third parties under contractual agreements.
   • Use secure channels for data transfer.
   • Document all data sharing activities.
6. Confidentiality Agreements
   • Ensure all personnel handling data sign confidentiality and non-disclosure agreements.
   • Regularly review and update agreements as needed.
7. Data Retention and Disposal
   • Retain data only as long as needed according to SayPro retention schedules.
   • Dispose of data securely and irreversibly when no longer needed.
8. Audit and Monitoring
   • Maintain logs of data access and modifications.
   • Conduct regular audits to verify compliance.
   • Report any breaches or incidents immediately as per SayPro protocols.
9. Training and Awareness
   • Provide mandatory training for all employees on data governance and confidentiality.
   • Update staff regularly on changes to protocols.
10. Incident Response
    • Follow SayPro’s incident response plan for any data breach or confidentiality violation.
    • Notify relevant stakeholders promptly.