SayPro Submit daily logs and a monthly cumulative report on SayPro

Daily Logging and Monthly Cumulative Reporting Protocol

Subject: Submission of Daily Logs and Monthly Cumulative Reports via SayPro Platform

Issued by: SayPro Learning Outcome Studies Research Office
In Compliance With: SayPro Research Royalty (SCRR) Operational Framework
Effective Date: January 2025
Applies To: All SayPro Research, Evaluation, Learning Outcome, and Program Implementation Teams

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Official Directive:

To maintain transparency, accountability, and accurate tracking of research and learning activities, all SayPro departments involved in research, training delivery, and outcome analysis must submit daily logs and compile a monthly cumulative report via the official SayPro platform.

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1. Daily Logs Submission

Purpose:

Daily logs serve as real-time documentation of field activities, research tasks, data collection, facilitation sessions, and AI-assisted output generation.

Requirements:

• Submission Frequency: Daily (End of Day)
• Platform: [SayPro Daily Log Portal – internal access]
• Fields to Complete:
  • Staff Name & Department
  • Date of Activity
  • Activity Description
  • Location / Project Code
  • Tools Used (e.g., GPT, survey tools, assessments)
  • Key Insights / Issues Encountered

Submission Deadline: By 18:00 each working day

Access Level: Authorized personnel only

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2. Monthly Cumulative Report

Purpose:

The cumulative monthly report consolidates all logged data, insights, and key achievements for submission to the SayPro Research Royalty (SCRR) and other internal stakeholders.

Compilation Instructions:

• Based on: Aggregated daily logs and validated research outputs
• Compiled By: Team Leads / Department Coordinators
• Includes:
  • Executive Summary
  • Key Activities and Outputs
  • Learning Outcomes Generated
  • Research Findings and Trends
  • AI Utilization Summary
  • Verification Logs with Learning Outcome Team
  • Challenges and Recommendations

Submission Deadline: 5th working day of the following month

Platform: [SayPro Monthly Report Upload Portal]

Format: SayPro Standard Report Template (PDF + Source File)

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Purpose and Benefits:

• Transparency: Ensures clear documentation of day-to-day operations and progress.
• Accountability: Reinforces team responsibility and traceability of outputs.
• Integration: Supports accurate cumulative analysis and strategic decision-making.
• Compliance: Meets SCRR reporting standards and aligns with SayPro’s performance monitoring framework.

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Monitoring & Compliance:

• The SayPro Research Oversight Committee will review log submissions weekly.
• Failure to submit daily logs or cumulative reports may result in workflow audits or system access reviews.